Role & responsibilities

JOB TITLE :-Supplier Administrator

REPORTING TO (JOB TITLE) :-Corporate Services Manager

Job Purpose

What is done, for what area of the business, and why?

This is a key role that provides support to the Purchasing team for onboarding of current suppliers along with administration tasks, providing support to the accounts payable team, and ensuring all supplier details are maintained to a compliant level.

Responsibilities and Accountability (10 bullet points recommended)

Describe the key deliverables to be achieved by the post holder and the ongoing responsibilities of the role.

- Supplier on boarding support
- Verifying/Maintaining supplier account details, including bank account checks
- Maintaining supplier profiles in the company PO system
- Amending supplier contact details in line with company compliance policy
- Supplier off boarding
- Maintaining and recording of supplier Non-Conformance reports
- Managing company currency rates on the respective ERP systems
- Recording and reporting of fraudulent/phishing emails related to Purchasing
- Maintenance of general purchasing Administration inbox
- Monitor Purchase Order upload from Purchasing Application to ERP and follow up on any errors

Knowledge/Education/Previous Experience Required

A. Educational Background
List any academic or practical education that must be obtained to be qualified to perform this role.

Required level of education

Degree, or equivalent experience

Area of specialisation

Previous supplier administration experience

B. Job-Related Experience
Describe what experience is required (in previous roles within or outside the organisation) that would demonstrate a level of proficiency in this role.

Minimum level of job-related experience required

Work experience within an office environment and proficient on MS office applications

Experience of supplier onboarding and due diligence checks

Why is this level of experience required?





To ensure accurate maintenance of supplier details/account information is correctly collected and stored to meet our compliance standards

C. Other Job-Related Skills/Background
List any licenses, certificates, registrations, or any relevant job skill or abilities not covered in Educational Background or Job-Related Experience sections above that are required for the role

- Administration duties
- Good attention to detail
- MS office proficient
- Good communication skills
- Problem solving skills
- Ability to prioritise workload

Application of Knowledge
Briefly describe HOW the level of knowledge required should be applied/used within this role.

For example, is the role required to follow rules and deliver tasks, or to adapt guidelines and processes, or to set new policies or new business direction?

Provide examples

The above is key to this role to ensure all our supplier records are updated to a complaint standard and ensure all account details are properly verified for all supplier payments to be reduce overall risk and fraud to the company.

Problem Solving & Innovation
Briefly describe the level of problem solving that the role requires and provide examples of why. Consider the difficulty of the problems to be solved and the extent to which judgement and analysis must be exercised. Also consider the extent to which assistance is available. Only consider problems which are typically encountered, not unusual or unlikely problems.

Provide examples:

Problem solving is key to this role to ensure root cause analysis on any supplier issues are rectified and resolved in a timely manner and inline with company policy.

Interaction

Briefly describe the nature of interaction that the role requires. Consider the different roles which this job typically interacts,



and the purpose of that interaction. Also consider the extent to which the job requires co-operation and tact in dealing with others both inside and outside the organisation, and the complexity of that interaction.

Provide examples:

This role involves a lot of interaction with all business units within NMG and with all suppliers, it is key to build good working relationships internally and externally. Regular calls, meetings are required, and good verbal and written communication is key to being successful in the role.

Impact

Briefly describe the level of impact that the role requires. Consider the impact this role has on business objectives, the scope of influence (for example: immediate team, department, or whole function) and the required level of impact (for example: individual contribution, team leadership, execution of policy, operational leadership, or strategic vision). What is the typical timeframe of the impact (weeks, months, years)?
Provide examples:

The impact on this role is key to meeting business objectives, compliance and the smooth operations of the vessels and business functions. This role is a key part on the supplier onboarding which allows the company to maintain the running of the fleet with no interruption to services.

Breadth/Scope of Accountability

Provide details of any areas of accountability relevant to the role, e.g. Direct/indirect reports, net sales that the role supports/generates or budget responsibility.

Annual Budget managed by this role (provide either Revenue/Assets Managed or Operating Budget)

Operating Budget Accountability,
if applicable

Organisation Chart:

(add an organisation chart here include job titles only, no employee names. 3x peers and the 3 jobs above in this hierarchy).

Corporate Services manager

Supplier Administrator x2

Please Share below details with your updated cv.

Total Experience -

Current CTC-

Expected CTC

Notice Period –

Dob –

Thanks & Regards

Gauri Powar

📌 Supplier Administrator (Maharashtra)
🏢 Busisol Sourcing India
📍 Maharashtra