Job Summary

The Receptionist will be the first point of contact for visitors, clients, and employees. In addition to managing the reception area, the role involves assisting the HR, Admin, and Management teams with day-to-day coordination, documentation, scheduling, and general office administration to ensure smooth business operations.

Key Responsibilities

Front Office & Reception Management

- Welcome and assist visitors, clients, vendors, and business associates in a professional manner.
- Handle incoming calls, emails, and courier deliveries, and direct them to the appropriate person.
- Maintain the reception area to ensure it is clean, organized, and presentable at all times.
- Manage visitor records and meeting room bookings.

HR & Administrative Support

- Assist the HR team with interview scheduling, candidate coordination, onboarding documentation, and employee records.
- Support attendance management and maintain HR-related files and documents.
- Assist with employee engagement activities and office events.
- Coordinate office supplies, stationery, pantry requirements, and vendor follow-ups.
- Maintain office records, files, and important documents.

Management Support

- Assist the founders and management team with daily administrative tasks.
- Coordinate meetings, appointments, calendars, and travel arrangements, as required.
- Prepare,



print, scan, organize, and maintain business documents and reports.
- Follow up with internal teams and external stakeholders on assigned tasks and ensure timely completion.
- Provide general administrative assistance to support the smooth functioning of the office.

Skills & Qualifications

- Graduate in any discipline.
- 13 years of experience as a Receptionist, Front Office Executive, or Administrative Assistant.
- Excellent verbal and written communication skills in English, Hindi, and Marathi.
- Pleasant personality with a professional appearance and customer-focused approach.
- Proficiency in MS Office (Word, Excel, Outlook) and basic computer applications.
- Good organizational, multitasking, and coordination skills.
- Ability to maintain confidentiality and work with attention to detail.

Preferred Attributes

- Positive attitude with a willingness to learn and take ownership of responsibilities.
- Ability to multitask and work in a fast-paced, founder-driven environment.
- Strong follow-up skills and a proactive approach to problem-solving.
- Valuable interpersonal skills and the ability to coordinate effectively across teams.
- Prior experience in the real estate or construction industry will be an added advantage.

📌 Receptionist (Maharashtra)
🏢 Sterling Lifestyle Mumbai
📍 Maharashtra