Role & responsibilities

Contract Administration & Documentation:

- Administer and manage contracts with contractors, consultants, and vendors to ensure adherence to terms, conditions, and timelines.
- Draft and issue routine correspondence, such as notices, meeting minutes, and contract letters, ensuring compliance with contractual protocols.
- Maintain accurate records of contracts, amendments, and associated documentation, ensuring traceability and accessibility.
- Collaborate with internal departments (Planning, QS, Engineering) and vendors to track and monitor contract deliverables, milestones, and timelines.

Claims & Support Documentation:

- Assist in the preparation and documentation of claims, extension of time (EoT) requests, variation orders, and change requests.
- Collect relevant project data, including progress reports and site documentation, to support claim management and dispute resolution.
- Maintain a claims register and keep track of the status of ongoing claims, ensuring timely follow-ups and resolution.

Billing & Payment Processing:

- Oversee and manage the billing process, ensuring that contractors and vendors are invoiced accurately and promptly in line with contract terms.
- Review and verify invoices to ensure correct billing for completed work, material procurement, and other project-related activities.
- Coordinate with the Finance and Accounts teams to ensure timely processing and payment of invoices.
- Prepare and maintain billing schedules, progress billing reports, and ensure all invoices are submitted within the stipulated time frames.
- Review and manage billing documentation to ensure accuracy, completeness, and compliance with contractual terms.





Coordination & Monitoring:

- Collaborate with internal teams, such as Engineering, Procurement, and Planning, to ensure all contractual obligations are met on time.
- Act as a liaison between the site teams and the corporate office to address contract administration issues and ensure that contractual matters are handled efficiently.
- Monitor project activities to ensure compliance with contract terms and resolve any deviations or discrepancies.

Risk Management & Compliance:

- Identify potential risks related to contract administration, billing, and payment processes and take proactive measures to mitigate them.
- Ensure compliance with project-specific billing procedures, contract terms, and legal requirements.
- Assist in the due diligence process for bid documents, vendor onboarding, and contract modifications when necessary.

Reporting & Quality Assurance:

- Maintain up-to-date contract and billing documentation, ensuring accurate and timely reporting for management.
- Prepare Contract MIS and billing-related reports as required for project stakeholders and management.

Ensure all documentation and communications are of high quality and meet internal audit standards.

Preferred candidate profile

Education Qualification: Bachelors degree in Electrical or Mechanical Engineering.

Work Experience (Range of years):10+ years

Preferred Industry:Experience in contract administration and billing, preferably in large-scale construction, infrastructure, or real estate development projects.

Solid experience in preparing and verifying invoices and managing billing processes for EPC contracts or similar complex projects.

📌 Contract Admin & Billing Manager (Maharashtra)
🏢 Adani Group
📍 Maharashtra