ROLES & RESPONSIBILITIES OF SCHOOL Manager

1. Job Role : Maintenance of Hygiene & Upkeep of infrastructure

A. Responsibilities

-> Manage Housekeeping Team training, attendance, monitoring, daily schedule, handle queries and grievances.
-> Take regular school rounds to check on hygiene and availability of resources
-> Ensure all electrical points are regularly checked and there are no safety threats
-> Ensure that all the building maintenance issues are taken care of on a timely basis
-> Ensure that parent problems/concerns raised on infrastructure are resolved timely
-> Conducting periodic meetings and briefing the maids on their roles &
responsibilities
-> Arrangements for events, competitions & PTMs in the school along with allotment of housekeeping staff with proper details
-> Managing the electricity consumption & housekeeping material expenses in the campus
-> Coordinate with central maintenance teams

B. Records/Registers to be maintained

-> Repair & Maintenance Register
-> Checklists inside toilets
-> IT Register
-> Daily CIC reports
-> Asset Registers
-> Electricity meter reading sheet

2. Job Role: Safety, Security, Asset & Vendor Management

A. Responsibilities

-> Manage school supplies & daily consumables
-> Manage & coordinate with vendors for campus repairs & maintenance
-> Coordinate with principal, vice-principal and warehouse stationery requisitions & distribution
-> Expense control on stationery & housekeeping material by ensuring minimum wastage




-> Deal with the right vendors to get school supplies in a timely manner (drinking water, refreshments, etc.)
-> Manage books & uniform distribution
-> Identify right vendors and get quotes for repair & maintenance requirements
-> Manage and monitor the security staff
-> Monitoring the school safety requirements
-> Police verification & background check for the staff
-> Check all security registers daily, identify any potential errors & lapses. Sign all security registers on daily basis
-> Check all the DVRs & ensure that all the CCTV cameras are able to record, with the recordings stored properly
-> Coordinate with accounts for payment release for vendors
-> Arranging for field trips & necessary logistics
-> Maintaining list of the staff and students going for field trips and arranging extra security staff as required
-> Bag checking is done for all the staff
-> Assist security team for mock fire drill, surprise bag checks & first aid training
-> Coordinate with a regular vendor for uninterrupted services (Xerox Machines,
-> Swimming pool Maintenance, CCTV, Lift, Pest Control, etc.)
-> Routine checkup of all equipment used at school (Forging machines, Vacuum cleaners, etc.)

B. Records/Registers to be maintained

-> CCTV reports
-> Repairs & Maintenance
-> Stock Registers
-> Books, Uniform distribution records through Store Manager
Security Registers (Visitor Registers, material- both inbound and outbound, key registers, vendor registers, generator diesel filling & servicing records)

📌 School Manager (Maharashtra)
🏢 K12 Techno Services
📍 Maharashtra