Job Summary:

The Administration Manager will be responsible for managing the day-to-day administrative and facility operations of the Corporate Office and project locations. The role includes overseeing facility management, security, housekeeping, transport, asset management, vendor coordination, office maintenance, and employee support services to ensure smooth business operations.

The ideal candidate should have strong administrative capabilities, excellent vendor management skills, and prior exposure to Facility Management Services (FMS).

Key Responsibilities

Administration & Office Operations

- Manage overall administration activities of the Corporate Office and project locations.
- Ensure smooth functioning of office infrastructure and support services.
- Maintain a safe, clean, and skilled working environment.
- Coordinate office space planning and workplace management.

Facility Management Services (FMS)

- Oversee housekeeping, security, pantry, maintenance, and facility operations.
- Coordinate preventive and breakdown maintenance activities.
- Ensure proper functioning of office utilities and equipment.
- Monitor AMC contracts and service provider performance.

Vendor Management

- Identify, negotiate, and manage vendors for various administrative services.
- Ensure service quality and compliance with agreed SLAs.
- Review vendor contracts and coordinate renewals.
- Verify vendor bills and recommend payments.

Security & Safety Management

- Supervise security personnel and visitor management systems.
- Ensure proper access control and security protocols.
- Coordinate emergency response procedures and fire safety measures.
- Conduct periodic safety inspections.

Asset Management

- Maintain records of office assets, furniture, equipment, and vehicles.




- Conduct periodic asset verification and audits.
- Coordinate repairs, servicing, and replacement of assets.
- Monitor asset utilization and maintenance schedules.

Transport & Travel Management

- Manage company vehicles and transportation requirements.
- Coordinate travel arrangements, accommodation, and logistics for employees and management.
- Monitor vehicle maintenance and fuel utilization.

Housekeeping & Maintenance

- Ensure cleanliness and upkeep of office premises.
- Monitor maintenance of electrical, plumbing, HVAC, and civil infrastructure.
- Coordinate with maintenance vendors for timely resolution of issues.

Budgeting & Cost Control

- Prepare annual administration budgets.
- Monitor administrative expenses and identify cost-saving opportunities.
- Ensure efficient utilization of resources and services.

Compliance & Documentation

- Maintain statutory records, licenses, and administrative documentation.
- Support compliance audits and inspections.
- Ensure adherence to company policies and procedures.

Employee Support Services

- Support HR in employee onboarding and workplace readiness.
- Coordinate employee welfare initiatives and office events.
- Address administration-related employee concerns promptly.

MIS & Reporting

- Prepare monthly administration reports and dashboards.
- Track vendor performance, maintenance activities, and budget utilization.
- Present administration updates to management.

Required Skills

- Administration & Facility Management
- Vendor Management & Negotiation
- Facility Management Services (FMS)
- Security & Housekeeping Management
- Asset & Infrastructure Management
- Budgeting & Cost Control
- Strong Communication & Coordination Skills
- MS Office & Administrative Reporting

📌 Administration Manager (Tamil Nadu)
🏢 KG Foundations
📍 Tamil Nadu