Role & responsibilities

Calendar & Meeting Management

- Manage and coordinate calendars, meetings, appointments, and travel schedules for senior leadership.
- Organize internal and external meetings, leadership reviews, and stakeholder discussions.
- Prepare meeting agendas, MOMs (Minutes of Meeting), and follow-up action trackers.
- Coordinate conference calls, virtual meetings, and leadership visits.

Travel & Logistics Coordination

- Manage domestic and international travel arrangements including flights, hotels, transportation, and itineraries.
- Coordinate travel-related documentation, reimbursements, and approvals.
- Ensure smooth logistics management for leadership travel and events.

Stakeholder Coordination

- Act as a point of contact between leadership and internal/external stakeholders.
- Coordinate with cross-functional teams for business updates, reports, and action items.
- Maintain effective communication and ensure timely follow-ups on pending tasks.

Administrative Support

- Prepare presentations, reports, dashboards, and business documents.
- Manage expense statements, invoices, and administrative records.




- Support leadership in day-to-day operational and administrative activities.
- Handle confidential and sensitive information with discretion.

Event & Engagement Coordination

- Assist in organizing leadership meetings, town halls, team events, and engagement initiatives.
- Coordinate venue bookings, communication, and event logistics.

Preferred candidate profile

- Excellent verbal and written communication skills.
- Robust organizational and multitasking abilities.
- Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
- Strong stakeholder management and coordination skills.
- Ability to work under pressure and manage priorities effectively.
- High level of professionalism, maturity, and confidentiality.
- Comfortable working with Individuals based across various states
- Exhibits a growth mindset with willingness to learn and take on responsibilities beyond the defined scope of role
- Proactive and solution-oriented approach
- Strong ownership and accountability

📌 Executive Assistant (Haryana)
🏢 Incedo
📍 Haryana