Job Title: Executive Assistant
Reports To: Partner
Location: Gurgaon / Hybrid
Employment Type: Full-time

Role Overview

The Executive Assistant (EA) will provide high-level administrative, operational, and coordination support to a Partner at GroupDCA. The role requires a proactive, organized, and adaptable individual who can
effectively manage schedules, travel, meetings, and competing priorities in a quick-paced environment.

The ideal candidate should be resourceful, detail-oriented, tech-savvy, and comfortable handling confidential information with professionalism and discretion.

Key Responsibilities
Administrative & Calendar Management

Manage and optimize the Partner's calendar, including meetings, appointments, travel, and key deadlines.

Anticipate scheduling conflicts and proactively manage priorities.

Prepare meeting agendas, notes, action items, and follow-ups.

Coordinate day-to-day administrative activities and support business priorities.

Maintain organized records, documents, and correspondence.

Communication & Coordination

Coordinate internal and external meetings with clients, consultants, vendors, and project teams.

Act as a key liaison between the Partner and internal/external stakeholders.

Track action items and follow up with relevant stakeholders to ensure timely completion.

Support coordination across multiple ongoing projects and initiatives.





Travel & Event Management

Plan and coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries.

Manage travel-related documentation and expense submissions.

Coordinate logistics for meetings, client visits, industry events, and conferences.

Personal Assistance

Assist with personal appointments, reservations, travel arrangements, and other coordination needs as required.

Support ad hoc personal and professional tasks while maintaining confidentiality and discretion.

Qualifications

Bachelor's degree in Business Administration, Communications, Management, or a related field preferred.

3-8 years of experience as an Executive Assistant, Personal Assistant, or in a similar support role.

Prior experience supporting senior leadership within architecture, design, real estate, construction, engineering, consulting, or other professional services firms is preferred.

Proactive and resourceful with strong communication and stakeholder management skills.

Excellent organizational, prioritization, and multitasking abilities.

Tech-savvy, with proficiency in Microsoft Office, Google Workspace, and productivity tools.

Ability to work independently, adapt to changing priorities, and take initiative.

High level of professionalism, discretion, and attention to detail.

📌 Executive Assistant (Haryana)
🏢 groupDCA
📍 Haryana