Job Title: Executive Assistant (EA)
Location: Noida
Industry: Real Estate / Construction
Experience: 5-7 Years (Mandatory experience in the Real Estate industry)
Qualification: Bachelor's degree

Job Summary

We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and executive support to senior management. The ideal candidate must have 5-7 years of experience in the real estate industry and possess a strong understanding of real estate operations, project lifecycle, regulatory documentation, and business coordination. The role requires exceptional communication, planning, confidentiality, and stakeholder management skills.

Key Responsibilities

- Provide end-to-end executive support to Directors/Senior Management, including calendar management, meeting scheduling, and travel coordination.
- Manage daily correspondence, emails, phone calls, and confidential documents with professionalism and discretion.
- Prepare meeting agendas, presentations, MOM (Minutes of Meeting), reports, MIS, and follow-up action trackers.
- Coordinate with internal departments such as Projects, Sales, CRM, Finance, HR, Legal, Purchase, and MEP to ensure timely execution of management directives.
- Track project updates, business priorities, and key deliverables, ensuring timely follow-ups with stakeholders.
- Assist management in reviewing reports, project progress, approvals, and operational updates.
- Organize board meetings, management reviews, client meetings, and vendor discussions.
- Maintain confidential records, agreements, contracts, presentations, and management documents.
- Coordinate with external consultants, government authorities, vendors, clients, and business associates whenever required.
- Prepare business presentations, dashboards,



and analytical reports using MS Excel and PowerPoint.
- Support management in strategic initiatives, special projects, and cross-functional coordination.
- Ensure timely communication and follow-up on critical decisions and action items.
- Handle travel bookings, expense statements, event coordination, and other executive administrative responsibilities.

Required Skills

- Strong understanding of the real estate business, including residential, commercial, and high-rise projects.
- Knowledge of the real estate project lifecycle, construction terminology, approvals, contracts, and project coordination.
- Excellent proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
- Strong documentation, report preparation, and presentation skills.
- Excellent verbal and written communication abilities.
- Exceptional organizational, multitasking, and time-management skills.
- Ability to handle confidential information with integrity and professionalism.
- Strong coordination and stakeholder management capabilities.
- High attention to detail with excellent follow-up skills.

Preferred Candidate Profile

- 5-7 years of mandatory experience as an Executive Assistant in a Real Estate/Construction company.
- Bachelor's degree in any discipline
- Familiarity with real estate operations, project coordination, regulatory documentation, and management reporting.
- Experience working closely with senior leadership, Directors, or CXOs.
- Ability to work in a fast-paced environment while managing multiple priorities effectively.

What We Offer

- Competitive salary as per industry standards.
- Opportunity to work directly with senior leadership in a growing real estate organization.
- Exposure to strategic business decisions and cross-functional projects.
- Professional growth in a agile and collaborative work environment.

📌 Executive Assistant (Uttar Pradesh)
🏢 Karyan Group
📍 Uttar Pradesh