Position: Assistant Accounts Manager / Accounts Manager

Department: Accounts & Finance
Industry: Automobile Dealership (Four Wheelers)
Reports To: General Manager Finance / Dealer Principal
Location: Dealership

Position Summary

The Assistant Accounts Manager / Accounts Manager is responsible for managing the dealership's accounting operations, ensuring statutory compliance, financial reporting, taxation, budgeting, internal controls, cash flow management, and coordination with OEMs, banks, auditors, and various business departments. The role ensures accurate financial records while supporting business profitability and operational efficiency.

Key Responsibilities

1. Financial Accounting

- Maintain books of accounts as per applicable Accounting Standards.
- Ensure accurate accounting of vehicle sales, service, spare parts, accessories, insurance, and other dealership revenues.
- Review journal entries, payment vouchers, receipts, and accounting transactions.
- Conduct monthly and annual ledger scrutiny and reconciliation.
- Ensure timely month-end and year-end financial closing.

2. Receivables Management

- Monitor customer receivables.
- Reconcile OEM incentive receivables.
- Follow up on finance company receivables.
- Monitor insurance claim receivables.
- Review outstanding debtors and aging analysis.
- Ensure timely collection of outstanding balances.

3. Payables Management

- Verify vendor invoices.
- Process vendor payments.
- Monitor due dates.
- Reconcile vendor statements.
- Maintain supplier aging reports.
- Control advance payments.

4. Banking & Cash Management





- Monitor daily cash flow.
- Perform daily bank reconciliation.
- Verify cash deposits.
- Monitor online transactions.
- Coordinate with bankers.
- Manage loan disbursements and repayments.

5. Taxation & Statutory Compliance

- GST Return Filing.
- GSTR-1, GSTR-3B, GSTR-9 reconciliation.
- TDS deduction and filing.
- Income Tax compliance.
- Professional Tax compliance.
- Labour Welfare Fund compliance.
- ROC compliance (where applicable).
- Audit coordination.
- Respond to notices from statutory authorities.

6. Payroll Accounting

- Verify payroll accounting entries.
- Process salary accounting.
- Monitor reimbursements.
- Verify incentive calculations.
- Account for statutory deductions.

7. Inventory Accounting

- Vehicle stock reconciliation.
- Spare parts stock valuation.
- Physical inventory verification.
- Stock adjustment accounting.
- Transit stock monitoring.
- Inventory aging analysis.

8. OEM Financial Coordination

- Process OEM claims.
- Account for dealer incentives.
- Reconcile OEM accounts.
- Verify credit notes.
- Submit financial MIS to OEM.
- Coordinate during OEM audits.

9. Financial Reporting

Prepare and present:

- Daily Cash Flow Report
- Daily Collection Report
- Profit & Loss Statement




- Balance Sheet
- Cash Flow Statement
- Budget vs Actual Analysis
- Department-wise Profitability
- Branch-wise Financial Reports
- KPI Dashboard

10. Budgeting & Cost Control

- Annual budgeting.
- Expense monitoring.
- Cost reduction initiatives.
- Variance analysis.
- Working capital management.
- Capital expenditure monitoring.

11. Internal Controls

- Ensure financial SOP compliance.
- Prevent fraud and revenue leakage.
- Implement maker-checker controls.
- Verify approvals as per authority matrix.
- Conduct internal financial audits.
- Strengthen risk management practices.

12. Audit Coordination

- Statutory Audit.
- Internal Audit.
- GST Audit.
- Income Tax Assessment.
- OEM Financial Audit.
- Bank Audit.

13. Team Management

- Lead and mentor accounts executives.
- Allocate responsibilities.
- Conduct performance reviews.
- Provide training on accounting systems and compliance.
- Ensure departmental productivity.

Key Performance Indicators (KPIs)

- Monthly Closing completed within 5 working days.
- 100% GST & TDS compliance.
- Bank reconciliation completed daily.
- Debtor aging maintained within approved limits.
- Vendor payments made as per agreed timelines.
- Zero major statutory non-compliance.
- Clean internal and statutory audit reports.
- Accurate OEM account reconciliations.
- Budget variance maintained within approved thresholds.
- Solid cash flow and working capital management.

Educational Qualification

Essential

- B.Com

Preferred

- M.Com
- MBA (Finance)

📌 Assistant Accounts Manager / Accounts Manager (Maharashtra)
🏢 Kothari Autobiz
📍 Maharashtra