- Create and manage Purchase Requisitions (PRs) in SAP S/4HANA based on business requirements.
- Ensure accurate entry of SKUs, quantities, pricing, and vendor details.
- Coordinate with stakeholders for timely validation and approvals.
2. Purchase Order (PO) Management
- Convert approved PRs into Purchase Orders (POs) in SAP S/4HANA.
- Ensure timely PO creation, approval, and release.
- Resolve discrepancies related to pricing, quantity, or vendor master data.
3. Invoice Processing
- Upload and process vendor invoices in SAP S/4HANA.
- Validate invoices against PO terms and agreed commercials.
- Coordinate with vendors to resolve mismatches and ensure compliance.
4. GRN (Goods Receipt Note) Management
- Ensure timely GRN posting in SAP S/4HANA for goods/services received.
- Coordinate with warehouse/logistics teams for confirmation of receipt.
- Address GRN-related issues impacting invoice processing and payments.
5. Payment Follow-ups
- Track invoice status within SAP S/4HANA workflow.
- Follow up with Finance and GBSS teams for timely payment processing.
- Escalate delays and ensure adherence to agreed payment timelines.
6. Cross-functional Coordination
- Act as a single point of contact between:
- GBSS (Shared Services)
- Finance Team
- Vendors / Partners
- Ensure seamless resolution of operational and transactional issues.
7. Tracker & MIS Management
- Maintain an end-to-end tracker covering PR PO Invoice GRN Payment lifecycle.
- Ensure real-time data accuracy aligned with SAP S/4HANA records.
- Publish periodic MIS reports on:
- Open PRs and POs
- Pending GRNs
- Invoice backlog
- Payment status
8. Process Improvement & Compliance
- Identify bottlenecks in the SAP S/4HANA PR-to-Payment cycle.
- Drive process optimization and standardization.
- Ensure adherence to internal controls, audit requirements, and system compliance.
Key Competencies:
Strategic & Analytical Thinking
- Strategic Thinking
- Data-Driven Decision Making
- Customer Insight Analysis
- Sales Data Interpretation
- Marketing Strategy Development
- Campaign Planning & Optimization
Leadership & Collaboration
- Cross-Functional Leadership
- Team Management & Influencing Skills
- Stakeholder Engagement & Influence
- Agility in Agile Retail Environments