Job Description Role Description
n We are looking for a proactive and detail-oriented Event & Operations Executive based in Bengaluru to lead the planning and execution of events while managing day-to-day operational activities. This role combines creativity with precision, requiring strong organizational skills, stakeholder management, and the ability to deliver seamless experiences that align with business goals.
n You are Someone:
n n With excellent communication skills.
n Who has a Passion & Dedication for creating and coordinating events.
n Loves interacting with People.
n With a key trait of finding solutions and resources to overcome unforeseen problems. Resourcefulness and creativity are your second language.
n Who can handle challenges and adapt quickly and find solutions on the fly.
n n Roles and Responsibilities:
n Event Planning & Execution
n n Manage end-to-end event operations including venue booking, vendor management, logistics, and production.
n Create and maintain event timelines, budgets, and checklists to ensure smooth delivery.
n Conduct site visits and oversee event setups to align with requirements.
n Supervise event execution, ensuring all activities run according to plan.
n n Client & Stakeholder Management
n n Serve as the primary point of contact for clients and participants.
n Coordinate planning, reservations, and logistics while maintaining a professional client experience.
n Drive engagement and satisfaction through effective communication and support.
n Manage pre and post-event processes, including evaluations and reporting.
n n On-Site Operations




n n Travel domestically to oversee and manage event operations at venues.
n Provide on-site support, including after-hours and weekend events.
n Troubleshoot issues in real time and ensure seamless event delivery.
n n Vendor & Partner Coordination
n n Source, evaluate, and negotiate with vendors to ensure cost efficiency and quality.
n Build and maintain strong relationships with suppliers, venue partners, and service providers.
n n Operational Oversight
n n Ensure all operational activities are executed within agreed timelines and budgets.
n Maintain accurate records of logistics, contracts, expenses, and event details.
n Enforce event policies, procedures, and documentation for consistency and efficiency.
n Collaborate with management and team members to align operational goals with business objectives.
n n Skills:
n Must-Have Skills
n n Event planning and execution (end-to-end lifecycle management)
n Vendor management and negotiation
n Budgeting and timeline management
n Logistics coordination (venues, transport, materials, etc.)
n Excellent verbal and written communication
n Stakeholder management and client servicing
n Problem-solving and crisis management (especially on-site)
n Attention to detail and organizational skills
n Flexibility to travel and work evenings/weekends
n Time management and ability to multitask
n n Good-to-Have Skills
n n Leadership and ability to guide support staff or vendors
n Creativity and cutting-edge approach to event experiences
n Proficiency with computers
n Experience with post-event reporting and analytics
n n Experience:
n n 0 to 1 years of coordinating events.
n

📌 Events and Operations Executive (Non-IT Role & Fresher to 1 Year Exp Preferred) (Bengaluru)
🏢 Carbon Dating
📍 Bengaluru