Job Description Key Responsibilities: -
n • Oversee day-to-day office administration by conducting opening and closing checks, ensuring
n workplace cleanliness, supervising housekeeping, and maintaining office infrastructure,
n facilities, and workstations.
n • Coordinate office maintenance, preventive servicing, deep cleaning, and new employee
n workstation setup, including seating, system allocation, ID cards, and other essential office
n resources.
n • Manage end-to-end vendor relationships by identifying, evaluating, onboarding, and
n coordinating with vendors for office maintenance, repairs, procurement, and other
n administrative services.
n Obtain quotations, negotiate commercial terms, track vendor deliverables and service
n schedules, verify invoices, and raise purchase requests for office supplies and operational
n requirements.
n • Coordinate basic IT support with internal teams and external vendors for internet connectivity,
n laptops, printers, NAS, and other office systems, while ensuring the smooth functioning of
n office equipment.
n • Maintain and periodically verify the organization's asset inventory, including laptops, printers,
n furniture, and office equipment, ensuring accurate allocation and tracking records. Manage
n multiple projects and meet deadlines efficiently.
n • Support HR operations by coordinating employee onboarding and offboarding, managing
n biometric systems, preparing HR documentation, and ensuring smooth employee access, asset
n handover, and attendance management.
n • Assist in employee engagement initiatives, office events, and day-to-day administrative
n support, including printing, scanning, and other employee service requirements.
n • Manage front office operations, including visitor coordination, courier management, and




n meeting room logistics to ensure smooth day-to-day administrative operations.
n • Provide administrative and clerical support to management and employees, handling
n documentation, urgent requests, and other operational requirements efficiently.
n • Manage pantry, stationery, and office supplies inventory by monitoring stock levels,
n coordinating procurement, and ensuring timely replenishment of essential consumables.
n • Support office compliance and safety by coordinating fire safety documentation, conducting
n basic facility safety checks, and tracking utility bills to ensure timely payments and
n uninterrupted operations.
n • Prepare and maintain office expense reports, verify employee travel and cab reimbursements,
n and ensure accurate administrative records and documentation.
n • Coordinate studio bookings, equipment hiring, and documentation for production shoots, while
n supporting the planning and execution of company events, employee engagement initiatives,
n and other corporate activities.
n • Provide administrative support during peak operational periods and extended office hours,
n assisting management with urgent administrative, operational, and facility-related requirements
n as needed.
n Required Skills: -
n • Solid organizational and multitasking abilities.
n • Excellent communication and interpersonal skills.
n • Vendor management and negotiation skills.
n • Knowledge of office administration and facility management practices.
n • Basic understanding of IT infrastructure coordination.
n • Proficiency in Microsoft Office (Word, Excel, Outlook).
n • Strong documentation and reporting skills.
n • Attention to detail with excellent follow-up and problem-solving abilities.
n • Ability to work independently and collaboratively in a fast-paced environment.

📌 Office Administrator (Admin) (Raigarh)
🏢 PINKVILLA
📍 Raigarh