Job Description Location: IDAS Global, Mohali (Sector 74, Near Ajit Samachar)
n Department: Accounts
n Reports to: Chartered Accountant (Team Lead)
n Team Size: 5 accounting staff
n Work Hours: Mon–Fri 11:00 AM–9:00 PM; Sat 11:00 AM–5:00 PM
n Position Summary
n Responsible for end-to-end accounts payable and purchase order management on Odoo ERP, ensuring timely and accurate supplier payments, vendor reconciliation, month‐end support, MIS contributions, and continuous process improvements.
n Key Duties & Responsibilities
n - Invoice Management: Receive, review, code, and process vendor invoices; match against POs and receiving documents.
n - Purchase Orders: Create and manage POs in Odoo ERP; ensure POs align with purchase requests and approvals.
n - Payment Processing: Schedule and execute payments (bank transfer/NEFT/RTGS/checks/ACH/wire) accurately and within terms to maximize discounts and avoid penalties.
n - Reconciliation: Reconcile vendor statements monthly; resolve discrepancies and outstanding balances.
n - Vendor Relations: Act as primary contact for vendor payment inquiries, manage disputes, and maintain accurate vendor records (including KYC/W-9s/tax docs).
n - Compliance & Reporting: Ensure adherence to company policies, internal controls and tax requirements; support audits and statutory documentation (GST/VAT where applicable).
n - Month-End Closing: Assist with posting, accruals, cutoffs, journal entries and AP reconciliations for month‐end and year‐end close.
n - MIS & Analysis: Prepare and deliver weekly/monthly AP inputs and reports (aging,



payment forecasts, cash outflow); assist team in MIS consolidation and validation.
n - Team Support & Improvements: Provide guidance to AP team members, propose and help implement process improvements and automation in Odoo ERP.
n Key Result Areas (Examples)
n - Invoice Processing Accuracy: ≥ 99% error-free postings monthly.
n - Timely Payments: ≥ 98% payments processed on or before due date.
n - PO Timeliness & Accuracy: 100% POs raised for approved requests within 24–48 hours; ≤ 2% PO discrepancies.
n - PO–Invoice Alignment: ≥ 98% invoices matched to POs/GRNs or escalated within 5 working days.
n - Supplier Reconciliation: Top 50 suppliers reconciled monthly; ≥ 90% discrepancies resolved within 15 days.
n - MIS Timeliness & Quality: Weekly inputs within 1 working day of cut-off; monthly reports within close timelines with zero material errors.
n - Compliance: 100% new vendor KYC/tax docs completed within 7 working days.
n Qualifications & Skills
n - Experience: 5–6 years in AP, accounting or finance roles; ERP experience (Odoo preferred; SAP/Oracle/QuickBooks acceptable).
n - Education: Commerce Graduate; Bachelor's in Accounting or Finance.
n - Technical: Proficient in MS Excel and Microsoft Office; familiarity with invoice automation tools and payment banking processes.
n - Soft Skills: High attention to detail, strong organization and time-management, analytical and reconciliation skills, effective communication, and stakeholder management.
n Equal Prospect
n IDAS Global is an equal opportunity employer.

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