The Accounts Payable Executive is responsible for processing vendor invoices, verifying expense reports, ensuring timely payments, and maintaining accurate financial records. This role supports the finance function, handling AP operations for internal expenses, contractor payments, and vendor services.
Key Responsibilities:
- Review, verify, and process vendor invoices and employee expense claims
- Match purchase orders with invoices and ensure proper approvals
- Manage payment cycles, ensuring timely disbursements via ACH, checks, or wires
- Maintain AP aging reports and resolve invoice/payment discrepancies
- Reconcile AP ledger with general ledger
- Coordinate with procurement, payroll, and operations teams on billing issues
- Support month-end closing and provide audit documentation as needed
- Handle communications with vendors regarding billing and payment status
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field
- 2–3 years of experience in Accounts Payable (preferably in a US-based or staffing workplace)
- Proficiency in Excel and accounting systems (e.g., PeopleSoft, or similar ERP)
- Strong understanding of US-based AP processes, tax codes, and 1099 handling
- Excellent attention to detail, organizational, and communication skills