Job Description *JOB TITLE: US Payroll & Accounts Specialist*
n *Company:* Ambe Healthcare Staffing
n *Location:* Mumbai or Nasik, Maharashtra, India (On-Site Only)
n *Shift:* Night Shift — 6:00 PM to 3:00 AM IST (Monday to Friday)
n *Employment Type:* Full-Time, Permanent
n *Joining:* Immediate (Max 30 days notice preferred)
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n *ABOUT US*
n Ambe Healthcare Staffing is a US-based healthcare staffing company headquartered in Secaucus, New Jersey. We place travel nurses, locum physicians, and allied health professionals across all 50 US states. We are Joint Commission Certified, a Women-Owned Minority Certified Business (WMBE), and were recognized as a Top 100 Staffing Company at the 2024 World Staffing Summit Awards. We are part of the Ambe International group with 40+ years of global staffing experience across the UK, Germany, Romania, Oman, Dubai, and India.
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n *ABOUT THE ROLE*
n We are hiring a US Payroll & Accounts Specialist to support our US finance and billing operations from our India office. You will handle end-to-end weekly payroll for travel healthcare professionals, manage accounts receivable and payable, and oversee MSP billing through VMS portals — all in sync with US business hours.
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n *KEY RESPONSIBILITIES*
n Payroll:
n - Process weekly W2 and 1099 payroll for travel nurses, allied health, and locum professionals
n - Calculate tax-free housing and meal stipends per IRS guidelines
n - Handle multi-state federal, state, and local tax deductions
n - Coordinate with recruiters to validate hours, overtime, and shift differentials
n - Manage year-end W2 and 1099 issuance
n - Resolve payroll queries and discrepancies promptly
n Accounts Receivable:
n - Invoice hospitals, clinics, long-term care facilities, and MSP clients
n - Maintain AR aging reports and follow up on overdue accounts




n - Post incoming payments and reconcile against invoices
n - Support month-end and quarter-end AR close
n MSP Billing and VMS Portals:
n - Submit timesheets and invoices via VMS platforms such as Fieldglass, Beeline, Shiftwise, or HealthTrust
n - Track MSP billing cycles, rate confirmations, and contract compliance
n - Resolve billing disputes, credit memos, and short payments
n - Maintain bill rates, pay rates, and markup details per MSP contracts
n Accounts Payable:
n - Process vendor and contractor invoices within agreed payment terms
n - Perform three-way matching of purchase orders, receipts, and invoices
n - Maintain vendor records and payment schedules
n Reconciliation and Reporting:
n - Conduct weekly and monthly bank reconciliations
n - Prepare AR aging, AP aging, and payroll summary reports
n - Support month-end and year-end close
n - Assist with audit preparation and documentation
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n *REQUIRED QUALIFICATIONS*
n - Minimum 2 years of experience at a US healthcare staffing company — this is mandatory
n - Hands-on US payroll experience including W2, 1099, weekly pay cycles, and multi-state payroll
n - Direct experience with MSP billing and VMS portal submissions
n - Strong accounts receivable experience including invoicing, collections, and aging reports
n - Working knowledge of accounts payable, vendor payments, and reconciliation
n - Proficiency in accounting or payroll software such as QuickBooks, ADP, or Paychex




n - Robust Microsoft Excel skills including pivot tables, VLOOKUP, and reconciliation formulas
n - Good understanding of US payroll tax compliance including FICA, FUTA, SUTA, and stipend rules
n - Excellent written and spoken English for communication with US clients and teams
n - Must be willing to work night shifts on a permanent basis — non-negotiable
n - Must be based in Mumbai or Nasik and able to work on-site
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n *PREFERRED QUALIFICATIONS*
n - Bachelor's or diploma in Commerce, Accounting, or Finance
n - Experience with Fieldglass, Beeline, Shiftwise, or HealthTrust VMS platforms
n - Multi-state payroll experience especially in California, New York, Georgia, or Oregon
n - Prior experience in a US staffing BPO or India-based back office supporting a US staffing company
n - Familiarity with Joint Commission compliance in a staffing environment
n - Knowledge of US GAAP basics
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n *WORK SCHEDULE AND LOCATION*
n - Work Mode: On-Site only, no remote or hybrid option
n - Office: Mumbai or Nasik, Maharashtra
n - Shift: 6:00 PM to 3:00 AM IST, Monday to Friday
n - Weekly Off: Saturday and Sunday
n - Notice Period: Immediate preferred, maximum 30 days
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n *WHAT WE OFFER*
n - Competitive salary based on US healthcare staffing finance experience
n - Night shift allowance
n - Direct working relationship with US operations and finance leadership
n - Full exposure to US healthcare staffing finance — payroll, AR, AP, and MSP billing
n - Career growth within a globally backed, award-winning staffing company
n - Stable, permanent role with immediate start
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n *HOW TO APPLY*
n If you have experience in US healthcare staffing finance and are ready to work on-site in Mumbai or Nasik on night shifts, we want to hear from you.

📌 Payroll Accountant (Raigarh)
🏢 Ambe International-Recruitment and Mobility
📍 Raigarh