Job Description:

Job Title: International Purchase & Supplier Management Executive

Role Objective

To manage end-to-end purchase activities against sales orders, ensuring timely purchase execution, commercial optimization, contractual compliance, and seamless coordination with international suppliers and internal stakeholders. The role is accountable for converting sales demand into accurate, compliant, and cost-effective purchases through SAP.

Key Responsibilities

1. Purchase Order Management
• Review sales order details in SAP, including product make, supplier, product specifications, and quantities.
• Create, process, and release purchase orders in SAP in line with approved timelines and business requirements.
• Monitor supplier lead times against defined standards and proactively flag delays to the stakeholders – Inside Sales team and to the Management for information.

2. Supplier Coordination & Commercial Negotiation
• Engage with suppliers to confirm product availability, quantities, batch details,



and expiry dates and ensure information is immediately passed to the respective stakeholder – Inside Sales team.
• Negotiate best commercial terms, including pricing and discounts, especially for bulk quantities, within approved limits from the Management
• Upon confirmation from the supplier, share the received parameters with Inside Sales to enable accurate customer commitments (example – batch expiry details, etc)

3. Contractual & Commercial Compliance
• Ensure all purchases are executed in compliance with distributor and supplier agreements, including:
o Payment terms (pre-payment or credit terms)
o Nature of agreement (standard or exclusive distribution)
o Agreement validity, approved product portfolio, price lists, and discount structures
• Maintain and periodically update the supplier master and agreement repository.

4. Pre-payment & Financial Coordination
• Wherever pre-payment is applicable, obtain and validate updated proforma invoices for accuracy

📌 International Purchase (Mumbai)
🏢 MUMBAI ROZGAAR
📍 Mumbai