Job Description ROLE PURPOSE
n To lead and manage all administrative operations across South and West regions, covering branches, plants, warehouses, offices, and other company sites. The role ensures smooth on-ground execution of centrally governed processes (security, compliance, waste management, lease, travel, cabs, billing/PO, etc.), standardization of admin practices, and consistent service delivery across all locations.
n The position acts as the key coordination bridge between the regional sites and Central Admin Teams, ensuring operational discipline, policy adherence, and a high-quality workplace experience.
n ROLES AND RESPONSIBILITIES:
n Regional Operations Across Sites
n n Oversee day-to-day admin and facility operations across all South & West region sites
n Ensure end-to-end facility readiness including housekeeping, maintenance, pantry, reception, seating, utilities, asset upkeep, and infrastructure health
n Conduct periodic audits for hygiene, safety, compliance, and adherence to facility standards across varied formats such as plants, warehouses, and offices
n Ensure timely issue resolution and support for all employees across regional sites
n n Security Management
n n Implement security guidelines across branches, plants, and warehouses
n Coordinate guard deployment, incident reporting, visitor and vehicle governance, and security audits
n n Compliance & Statutory Adherence
n n Ensure all sites meet admin, safety, and statutory norms as per central HSE and Compliance guidelines
n Maintain documentation, support inspections, and drive closure of compliance gaps
n n Waste Management & ESG Requirements
n n Ensure compliance to waste disposal, recycling, and sustainability practices across all sites




n Submit ESG-related data required by central teams
n n Travel & Hotel Management
n n Ensure employees across the region follow travel and accommodation policies
n Act as the regional escalation point for travel issues with the central travel desk
n n Cab & Transport Management
n n Implement transport policies and ensure safety norms for employee movement
n Support shift operations and logistics, especially in plants and warehouses
n n Lease & Property Coordination
n n Support central real estate teams with landlord coordination, inspections, expansions, and renewals
n Ensure regional site usage adheres to lease terms
n n Lease & Property Coordination
n n Coordinate with central procurement and admin finance for PO creation, invoice verification, and cost tracking
n Ensure timely documentation and closure of all admin-related financial processes
n n Vendor Coordination & Service Quality
n n Monitor performance of vendors servicing regional sites including FM agencies, security agencies, transport vendors, and housekeeping partners
n Conduct SLA reviews and escalate issues to central vendor management teams
n Ensure vendor compliance with SOPs across all locations
n n Budget Monitoring & Cost Control
n n Manage regional administrative spends within approved budgets
n Track consumption, highlight variances,



and support central budgeting with data for all South & West sites
n Drive region-specific cost optimization initiatives
n n Reporting, Governance & Coordination with Central Teams
n n Serve as the primary regional liaison for central functions including Security, HSE and Compliance, Travel, Finance, Sustainability, Transport, Real Estate, and Procurement
n Publish monthly dashboards on facilities, compliance status, vendor performance, incidents, and improvement plans for South & West
n Drive closure of audit points across all sites
n n INDICATIVE KEY PERFORMANCE INDICATORS
n n Facility readiness and operational uptime across all South & West sites
n SLA adherence of vendors including FM, security, transport, housekeeping, and support services
n Compliance audit scores and closure time for statutory, safety, and admin-related gaps
n Budget adherence for regional administrative spend and achievement of cost optimization targets
n Timeliness and accuracy of billing, PO processing, and vendor documentation
n n DESIRED PROFILES
n n 7+ years of experience in administration or facility management with multi-site, multi-region responsibility
n Strong experience managing admin operations across plants, warehouses, and branch environments
n Demonstrated experience coordinating with centrally governed functions and driving on-ground implementation
n Proven ability in vendor governance, contract compliance, and SLA management
n Solid understanding of statutory requirements, safety norms, and audit processes
n Experience managing budgets, cost optimization, and documentation rigor
n People leadership experience with the ability to manage distributed teams.
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📌 Regional Admin Lead - South & West (Ernakulam)
🏢 V-Guard
📍 Ernakulam