Job Description Role: Executive Assistant to Founder
n Location: Bandra West, Mumbai
n Overview:
n We are seeking a highly organised and proactive Executive Assistant to support the
n Managing Director in a quick-paced environment. This role requires strong coordination,
n discretion, and follow-through capabilities to manage schedules, communications, and key
n administrative priorities while ensuring seamless day-to-day functioning of the MD's office.
n Key responsibilities:
n Calendar & Schedule Management
n n Manage and prioritise the Managing Director's calendar, including meetings, internal reviews, and external engagements
n Coordinate across stakeholders to ensure optimal scheduling and time management
n Anticipate scheduling conflicts and proactively resolve them
n n Travel & Itinerary Management
n n Plan and coordinate domestic and international travel, including flights, accommodation, visas, and logistics
n Prepare detailed travel itineraries and ensure smooth execution of travel plans
n Handle last-minute changes efficiently
n n Coordination & Follow-ups
n n Act as a central point of coordination between the MD and internal/external stakeholders
n Track key action items and ensure timely follow-ups across teams
n Facilitate communication and ensure closure on priority tasks




n n Stakeholder & Communication Management
n n Manage correspondence on behalf of the MD, including emails, calls, and meeting requests
n Maintain professionalism and confidentiality in all interactions
n Build effective working relationships with senior stakeholders
n n Vendor Coordination & Negotiation
n n Liaise with travel vendors, hotels, and service providers to ensure cost-effective arrangements
n Negotiate rates and terms while maintaining quality standards
n n Documentation & Reporting
n n Prepare meeting agendas, minutes, and presentations as required
n Maintain organised records of key documents and communications
n n Skills required:
n n Bachelor's degree (mandatory)
n 3–8 years of experience as an Executive Assistant or in a similar role supporting senior leadership
n Strong coordination, organisation, and follow-up skills
n Proven experience in calendar management and travel planning
n Good negotiation skills, particularly with vendors and service providers
n Excellent verbal and written communication skills (English)
n High level of discretion, professionalism, and attention to detail
n Ability to work in a high-pressure, dynamic environment
n Strong problem-solving mindset and ownership-driven approach
n

📌 Executive Assistant (Raigarh)
🏢 HR Yaar
📍 Raigarh