Job Description:

Job Title: Executive Assistant to Managing Director

Location: Vadodara, Gujarat
- We are seeking a dedicated and resourceful Executive Assistant to provide comprehensive support to our Managing Director.
- The ideal candidate will have a minimum of 2 years of experience in an executive support role and will demonstrate solid organizational, communication, and problem-solving skills.

Key Responsibilities:

Calendar Management:
- Schedule and prioritize appointments, meetings, and events for the Managing Director, ensuring efficient time allocation.
- Coordinate and manage logistics for meetings, including venue selection, setup, and catering.

Documentation and Reporting:
- Prepare, format, and edit presentations, reports, and other documents to ensure clarity and professionalism.
- Maintain and organize files, both digital and physical, ensuring easy access and compliance with company policies.

Communication Liaison:
- Act as the primary point of contact for internal and external communications, screening calls and emails to prioritize urgent matters.




- Draft correspondence on behalf of the Managing Director, ensuring tone and content are appropriate.

Travel Coordination:
- Organize complex travel itineraries, including flights, accommodations, and transportation, while considering budget constraints and preferences.
- Prepare travel-related documentation and itineraries for the Managing Director.

Project Management:
- Assist in planning and coordinating special projects, tracking deadlines and deliverables to ensure successful completion.
- Monitor progress on action items from meetings and follow up as necessary.

Meeting Support:
- Attend meetings to take minutes, capture key discussions, and follow up on action items.
- Prepare agendas and necessary materials in advance of meetings.

Office Administration:
- Support daily office operations by managing supplies, equipment, and other administrative tasks as needed.
- Maintain a high level o

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