Duties and Responsibilities:
- Source, Obtain quotes, negotiate with vendors for office supplies, IT equipment, and facility-related services, and manage vendor relationships to ensure effective and cost-effective service delivery.
- Address vendor performance issues and conduct regular reviews. Analyze spending patterns, identify cost-saving opportunities. Monitor industry trends, pricing, and emerging suppliers. Maintain and update vendor database, ensuring quality and cost-effective purchases.
- Collaborate with different teams and departments to provide support, ensure seamless coordination among teams for procurement needs and approvals.
- Issue POs, track deliveries, DC, invoice and resolve discrepancies with suppliers and internal stakeholders.
- Manage office supplies, maintenance services, and contracts with third-party service providers. Supervise security, housekeeping, and front-desk operations.
- Assist to Oversee office, facility management, support BMS team. assist to travel arrangements, accommodations, and logistics for employees as needed.
- Assist in organizing and coordinating events, meetings, and appointments for the team.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Handle administrative documentation, including compliance and legal work. Maintain accurate and up-to-date records, files, and databases. Ensure proper filing and organization of documents, contracts, reports, and other paperwork.
- Timely preparation and submission of reports, Track expenses, process invoices, and maintain financial records. Ensure timely renewal of contracts and agreements related to office administration and procurement, ensure all procurement and administrative processes comply with company policies and industry regulations.
- Proficiency in MS Office (Excel, Word, PowerPoint) and procurement & admin management software.
- Ability to multitask and manage time effectively, hardworking, problem solving, Proactive, Collaborative, Adapt
📌 Procurement Executive (Pune)
🏢 SeeCubic
📍 Pune