Job Description Senior Company Secretary & Operations Manager
n Location
n Kochi, Kerala, India
n Reporting To
n CEO
n About the Role
n We are a Corporate Service Provider (CSP) seeking an experienced and highly capable Senior Company Secretary & Operations Manager to lead our corporate secretarial operations team based in India.
n The successful candidate will have extensive experience in corporate secretarial practice, strong leadership capabilities, and a proven track record of managing teams, improving operational efficiency, maintaining regulatory compliance, and delivering high-quality client service. This role requires a hands-on leader who can independently manage operations, mentor junior staff, streamline processes, and ensure timely execution of all corporate secretarial matters.
n Key Responsibilities
n Corporate Secretarial Management
n n Oversee the delivery of corporate secretarial services for Singapore-incorporated companies.
n Ensure compliance with the Companies Act, regulations, and other applicable statutory requirements.
n Handle company incorporations, share allotments, transfers, changes in directors/shareholders/company secretary and corporate restructuring matters.
n Review and approve corporate secretarial documents, resolutions, annual filings, and statutory records.
n Monitor regulatory developments and ensure timely implementation of any changes in internal processes.
n n Operations Leadership
n n Lead, supervise, and develop a team of junior and mid-level corporate secretarial professionals.
n Establish performance standards, monitor productivity, and ensure high-quality service delivery.
n Manage work allocation, deadlines, and resource planning to ensure timely completion of all client deliverables.
n Act as the escalation point for complex client and operational issues.
n n Process Improvement & Efficiency
n n Review existing workflows and identify opportunities for automation, standardisation, and efficiency improvements.
n Develop and implement SOPs, checklists, templates, and quality control processes.
n Drive operational excellence initiatives to improve turnaround times, reduce errors,



and enhance client satisfaction.
n Ensure strict adherence to internal controls, compliance procedures, and service standards.
n n Cross-Functional Coordination & Stakeholder Management
n n Act as the primary liaison between Corporate Secretarial, Accounting, Compliance, Tax, and other operational teams to ensure seamless delivery of client services.
n Coordinate closely with the Accounting team to monitor completion of statutory financial statements and ensure timely preparation and filing of Annual Returns, XBRL financial statements, and related statutory submissions.
n Work proactively with Compliance team to support regulated entities, including fund management companies and other licensed entities.
n Ensure smooth handover of work between teams through well-defined workflows, ownership controls, and service-level timelines.
n Monitor workflow dependencies across teams and proactively escalate issues that may impact statutory or regulatory deadlines.
n Drive inter-team process improvements to eliminate bottlenecks, reduce turnaround times, and improve overall operational efficiency.
n Establish and maintain effective communication channels between teams to ensure critical deadlines, regulatory filings, and client deliverables are met without exception.
n n Client Management
n n Build and maintain strong relationships with clients, professional advisors, and stakeholders.
n Provide practical and commercially sound guidance on corporate secretarial matters.
n Participate in client meetings where required and support business growth initiatives.
n n Compliance & Risk Management
n n Ensure all filings and statutory obligations are completed accurately and within prescribed timelines.




n Maintain proper records and documentation in accordance with regulatory and internal requirements.
n Support audits, compliance reviews, and regulatory inspections.
n Identify and mitigate operational and compliance risks.
n n Requirements
n Essential Qualifications & Experience
n n Qualified Company Secretary, Lawyer or equivalent professional qualification.
n Minimum 10 years of relevant corporate secretarial experience, with substantial exposure to corporate secretarial practice.
n At least 5 years of experience managing and leading teams.
n Robust knowledge of the Companies Act, MCA requirements, and corporate governance principles.
n Experience working in a Corporate Service Provider (CSP), accounting firm, law firm, or professional services environment.
n Demonstrated experience in process improvement, operational management, and team development.
n n Skills & Competencies
n n Strong leadership and people management skills.
n Excellent organisational and project management abilities.
n Ability to manage multiple priorities and deadlines effectively.
n Strong analytical and problem-solving skills.
n Meticulous attention to detail and commitment to quality.
n Excellent written and verbal communication skills in English.
n Proficiency with corporate secretarial software and Microsoft Office applications.
n n Key Success Factors
n The ideal candidate will:
n n Take ownership of corporate secretarial operations and ensure smooth day-to-day functioning.
n Consistently deliver accurate work within deadlines.
n Build a high-performing and accountable team culture.
n Continuously improve processes and operational efficiency.
n Maintain the highest standards of compliance, governance, and client service.
n Serve as a trusted leader capable of scaling operations as the business grows.
n n What We Offer
n n Opportunity to lead and shape a growing corporate services operation.
n Exposure to international clients and corporate regulatory matters.
n Leadership role with significant autonomy and impact.
n Competitive compensation based on experience and qualifications.
n

📌 Senior Company Secretary & Operations Manager (Ernakulam)
🏢 Pecuniya Corporate Solutions Pte.
📍 Ernakulam