We're looking for a sharp, proactive executive assistant to support our Director in a fast-moving software development setting. You'll be a trusted partner to senior leadership — managing a complex schedule, facilitating cross-functional communication, and ensuring the Director can focus on what matters most.

Comfort in a technical setting and familiarity with how software teams operate is essential.

Responsibilities
Own the Director's calendar — prioritising, scheduling, and protecting time for strategic work across multiple time zones
Liaise with engineering, product, and QA teams to coordinate sprint reviews, release planning sessions, and all-hands meetings
Compile reports, dashboards, and presentation decks using data from tools such as Jira, Confluence, or equivalent platforms
Prepare agendas, take minutes, and track action items from leadership and project meetings
Arrange travel, accommodation, and logistics for conferences, client visits, and off-site events
Handle sensitive business and personnel information with complete discretion




Act as a point of contact between the Director and internal teams, clients, and external partners

Requirements
3+ years of experience supporting senior leadership, ideally in a tech or software company
Advanced proficiency with Google Workspace or Microsoft 365, including calendar, docs, and video conferencing tools
Excellent written communication — able to draft clear, skilled copy for internal and external audiences
Strong judgement — able to make decisions independently and know when to escalate
Calm and adaptable in a quick-paced, deadline-driven setting
Ability to handle confidential information with discretion
Bachelor's degree in business administration or a related field preferred

Nice to have
Experience with project management tools such as Asana, Notion, or Monday.com
Basic understanding of software concepts — enough to follow technical conversations and document outcomes accurately
Prior experience in a startup or scale-up technology company

📌 Executive Assistant Surat (India)
🏢 Serenetic Software
📍 India