Designation : Administrative Assistant

Location : Mumbai

Job Overvie wWe are looking for a vibrant, energetic, and highly organized Admin Assistan t to be the face and voice of our advertising agency. In this role, you will manage our front desk, handle critical day-to-day office administration, and support our teams. The ideal candidate must possess a highly professional demeanour, exceptional communication skills, and the agility to multitask in a rapid-paced, creative workplace

.

Key Responsibiliti

esFront Desk & Guest Relatio
nsAct as the primary point of contact, warmly greeting high-profile clients, vendors, media partners, and creative talen
t.Maintain a pristine, qualified, and visually engaging reception and client lounge are
a.Answer, screen, and route incoming calls efficiently, ensuring accurate messages are passed to busy account managers and creative director
s.Sort and distribute daily incoming mail, couriers, and package

s.Office Administration & Facility Operatio
nsMonitor and procure office stationery, pantry stocks, and housekeeping supplies to ensure zero downtim
e.Supervise the housekeeping staff to ensure strict cleanliness throughout the agency floor, meeting rooms, and studio bay
s.Maintain an updated agency directory, logs for visitors,



and registers for tracking asset movement
s.Coordinate with external IT, maintenance, and facility vendors to resolve system or infrastructure issues promptl

y.Financial & Petty Cash Suppo
rtManage the agency’s daily petty cash logs, verifying bills, and processing vendor invoices for the finance tea
m.Keep a meticulous track of routine operational expenses like internet, electricity, water, and printing service

s. Required Skills & Qualificat
ionsEducat ion: Graduate degree in Business Administration, Commerce, Communications, Hospitality, or any related fi
eld.Experie nce: 1 to 3 years of proven experience in a Front Office, Receptionist, or Executive Adminro le. Prior experience within an advertising agency, media house, or creative studio is highly prefer
red.Communicat ion: Fluent in spoken and written English communication with an engaging and polite etique
tte.Tech Sa vvy: Proficiency in MS Office (Word, Excel), and basic internal communication tools (Microsoft Tea
ms).Tra its: Proactive problem solver, exceptionally well-groomed, highly detail-oriented, and able to maintain absolute confidentiality regarding agency matt

ers.

📌 Administrative Assistant Mumbai
🏢 The Crayons Network
📍 Mumbai