Role & responsibilities

Project & Site Coordination
Track project timelines and ensure work progresses as planned.
Coordinate with architects, structural consultants, contractors, vendors and suppliers.
Follow up on pending tasks until completion.
Visit project sites with the Founder when required.
Record site updates, action items and project progress.
Coordinate procurement of materials and monitor deliveries.

Executive Support
Manage the Founder's calendar, meetings and priorities.
Prepare meeting notes and maintain action trackers.
Handle follow-up calls, emails and communication with external stakeholders.
Coordinate work across multiple businesses and teams.

Operations & Administration
Track important bills, payment schedules, EMI dates and recurring commitments.
Organize project documentation and maintain digital records.
Prepare reports, trackers and summaries.
Assist with operational tasks and special projects.

Personal Assistance
Help organize the Founder's schedule and reminders.
Coordinate appointments, travel and other administrative requirements as needed.

Preferred candidate profile




Takes ownership without constant supervision.
Has exceptional follow-up and organizational skills.
Is comfortable interacting with senior specialists and vendors.
Can manage multiple priorities simultaneously.
Is proactive and solution-oriented.
Is willing to travel locally within Pune for meetings and site visits.

Requirements
38 years of experience in Executive Assistance, Project Coordination, Operations or a similar role.
Excellent verbal and written communication in English.
Marathi speaking is preferred.
Robust proficiency in Google Workspace (Docs, Sheets, Drive) and Microsoft Office.
Comfortable using spreadsheets, email and task management tools.
Valid driving licence and willingness to travel locally is preferred.

Perks and perks
Work directly with the Founder.
Exposure to real estate, construction, design and technology businesses.
High ownership and decision-making opportunities.
Dynamic work environment with learning across multiple industries.
Opportunity to grow into a leadership role as the company scales.

📌 Executive Assistant To Founder Projects & Operations Pune (India)
🏢 Malpani Infra
📍 India