Key Responsibilities-

Invoice Processing & Validation
Review, verify, and validate supplier invoices for accuracy and completeness.
Ensure invoices are supported by relevant documents such as contracts, purchase orders, rate cards, and approvals.
Identify discrepancies and coordinate with relevant stakeholders for resolution.
Process invoices within agreed timelines and company guidelines.
Verify invoice coding and allocation to the correct cost centers, departments, or property owners.

Vendor Reconciliation
Perform regular vendor statement reconciliations.
Investigate and resolve payment discrepancies and outstanding balances.
Coordinate with vendors regarding invoice status, payment queries, and account reconciliation matters.
Maintain accurate records of vendor communications and reconciliations.

Stakeholder Coordination
Act as a key contact for vendors through email and phone calls.
Coordinate with local offices in Germany, Denmark, and Sweden regarding invoice approvals, payment issues, and operational queries.
Respond promptly to vendor and business stakeholder inquiries.
Escalate unresolved issues to the appropriate teams when required.

Operational Support
Review daily operational tasks and ensure timely completion.




Cross-check invoices against supporting documents and operational requirements.
Share invoice details and supporting information with corresponding teams for approval and processing.
Where required, allocate or charge invoice costs to the respective department, property owner, or cost center.
Support process improvement initiatives to enhance efficiency and accuracy.

Required Skills & Qualifications
Bachelor's degree in Commerce, Finance, Accounting, Business Administration preferable or any other Graduate Degree.
Experience in Accounts Payable, Invoice Processing, Vendor Management, or Shared Services operations.
Solid understanding of invoice validation and vendor reconciliation processes.
Valuable knowledge of Microsoft Excel and ERP/AP systems.
Excellent verbal and written communication skills.
Ability to work with international stakeholders and vendors.
Robust analytical and problem-solving skills.
High attention to detail and accuracy.

Preferred Experience
Experience working with European operations (Germany, Denmark, Sweden).
Knowledge of invoice management systems such as Medius, SAP, Oracle, or similar platforms.
Experience in shared services or finance operations environments.

📌 Invoicing & Operations Executive Gurugram
🏢 OYO
📍 Gurugram