Roles & Responsibilities Receptionist cum Admin Executive

Front Office & Reception
Welcome and assist visitors, clients, candidates, and vendors in a skilled manner.
Manage the reception desk and maintain the visitor log.
Handle incoming and outgoing phone calls, emails, and courier services.
Schedule appointments and coordinate meeting room bookings.
Ensure the reception area is clean, organized, and presentable at all times.

Administrative Support
Manage day-to-day office administration activities.
Maintain office records, files, and significant documents.
Monitor and replenish office stationery, pantry supplies, and other office essentials.
Coordinate travel arrangements, hotel bookings, and transportation for employees and guests.
Support management with administrative tasks and reports.

Vendor Management
Coordinate with vendors for office supplies, housekeeping, security, maintenance, internet, and other service providers.
Obtain quotations, compare prices, and raise purchase requests.
Track vendor deliveries and ensure timely completion of services.




Coordinate with the Accounts Department for invoice processing and payment follow-ups.
Maintain vendor records, contracts, and service agreements.

Facility Management
Ensure smooth functioning of office facilities and infrastructure.
Coordinate maintenance and repair work for office equipment and utilities.
Liaise with housekeeping and security staff to maintain office standards.

Coordination & Communication
Act as the first point of contact for visitors and external stakeholders.
Coordinate effectively with internal departments for smooth office operations.
Escalate administrative issues to management when required.
Maintain skilled communication with clients, vendors, and employees.

Other Responsibilities
Perform any additional administrative or operational tasks assigned by the Management.
Ensure adherence to company policies, procedures, and confidentiality standards.
Support business operations to ensure efficient day-to-day office functioning.Role & responsibilities

Preferred candidate profile

📌 Receptionist Cum Admin Pune
🏢 winsun green
📍 Pune