Role : Executive Personal Assistant

Fresher can also apply

Location : Hadapsar ( Pune)

Key Responsibilities
Calendar & Office Management
Plan, schedule, and coordinate appointments, meetings, and events for the Managing Director.
Maintain and update daily and weekly calendars proactively.
Provide timely reminders and ensure smooth workflow management.
Organize and maintain physical and digital files, documents, and confidential records.
Communication & Coordination
Receive, screen, and prioritize calls, emails, and messages for the MD.
Act as a liaison between the MD and employees, departments, and external stakeholders.
Handle VIP/HNI customer interactions, reservations, and special ODC/party orders.
Manage communication related to projects, current launches, and expansion initiatives under the MD’s purview.
Respond to internal and external inquiries and track work plans assigned by the MD.
Documentation & Reporting
Take dictations and draft correspondences, data points, and responses based on the MD’s preferences.
Prepare, edit, and compile agendas, minutes of meetings, reports, presentations, and briefs.
Observe discussions conducted by the MD and translate them into actionable plans for execution.
Travel & Hospitality Coordination




Arrange domestic and international travel, ticketing, hotel bookings, and logistics for the MD and senior executives.
Coordinate boarding and lodging for outstation visitors based on MD’s instructions.
Vendor, Supplier & Procurement Coordination
Coordinate with international suppliers and vendors (e.g., China, Italy) regarding quotations, purchase orders, and shipments.
Negotiate with suppliers, contractors, and vendors to obtain competitive pricing.
Manage purchase comparisons, approvals, and payments.
Operational & Infrastructure Support
Oversee maintenance, upkeep, and repair work of corporate offices, outlets, and store infrastructure.
Coordinate on a case-by-case basis as per MD’s directions.
Research & Analysis
Undertake primary and secondary research on assigned topics.
Prepare detailed briefs, reports, and presentations within stipulated timelines.
Employee Training & Onboarding
Assist in induction and training of employees associated with or supporting the MD’s office

Skills:- Office Assistant, Secretary, Receptionist, Office administration, office admin, Operations and personal assistant

📌 Executive Personal Assistant Freshers Can Apply Pune (India)
🏢 Hunarstreet Technologies
📍 India