Job Description

Job Description Executive Assistant (Calendar & Travel Management)

Job Title: Executive Assistant to MD / CEO

Location: Mumbai

Experience: 4 8 Years

Employment Type: Full time

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Managing Director (MD) / Chief Executive Officer (CEO). The ideal candidate should have excellent organizational, communication, and multitasking skills, with proven experience in calendar management, travel management, meeting coordination, and executive support.

Key Responsibilities

Manage the MD/CEO's calendar, schedule appointments, meetings, and business events.
Coordinate domestic and international travel, including flight bookings, hotel reservations, visa processing, and itinerary planning.
Organize internal and external meetings, prepare meeting agendas, presentations, and minutes of meetings (MoM).
Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.




Act as the primary point of contact between the MD/CEO and internal/external stakeholders.
Prepare reports, presentations, and business documents using Microsoft Office applications.
Coordinate board meetings, leadership meetings, and executive reviews.
Maintain confidential files, records, and sensitive business information with utmost discretion.
Track action items and ensure timely completion of assigned tasks.
Coordinate with various departments for business updates and executive requirements.
Manage expense reports, reimbursements, and travel-related documentation.
Handle vendor coordination and logistics for business events and executive meetings.
Perform general administrative duties to ensure smooth day-to-day executive operations.

Required Skills

Strong experience in Calendar Management and Diary Management
Expertise in Travel Management (Domestic & International)
Executive support experience for MD, CEO, CXO, or Senior Leadership
Excellen

📌 Executive Assistant (Goregaon)
🏢 SWITS DIGITAL Private
📍 Goregaon