We are seeking an experienced and detail-oriented Executive Assistant to provide high-level administrative and coordination support to senior leadership. The role requires strong organisational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality in a fast-paced professional environment.
Key Responsibilities:
Executive & Administrative Support
• Manage calendars, appointments, meetings, and travel arrangements.
• Handle correspondence, documentation, and day-to-day administrative tasks.
• Act as a gatekeeper by prioritising communication and requests.
• Manage confidential and sensitive information with discretion and professionalism.
Coordination & Communication
• Serve as a primary point of contact between leadership and internal/external stakeholders.
• Coordinate meetings, calls, and leadership interactions across teams.
• Ensure timely follow-ups on action items, requests, and approvals.
Meetings & Documentation
• Prepare agendas, presentations, and meeting materials.
• Record minutes where required and track action items to closure.
• Maintain organised and up-to-date records of meetings, documents, and communications.
Logistics & Scheduling
• Plan and coordinate domestic and international travel.
• Support logistics for leadership meetings, events, and stakeholder engagements.
• Ensure smooth scheduling across multiple priorities and time zones.
Qualifications & Skills:
• 3–6 years of experience as an Executive Assistant or in a similar administrative role.
• Solid organisational, time-management, and multitasking capabilities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and reliability.
• Detail-oriented with the ability to anticipate requirements and take initiative.
• Comfortable working in a agile and fast-paced workplace.