Job Description

Job Title: HR Executive

Department: Human Resources
Reporting To: HR Manager / HR Operations Lead

Job Summary:
The HR Attendance Executive is responsible for managing, monitoring, and maintaining accurate employee attendance and time records. The role ensures compliance with company policies, labor laws, and internal processes related to working hours, leave, and overtime.

Key Responsibilities:
Maintain daily attendance records using biometric systems, attendance software, or manual registers.
Monitor employee check-in and check-out timings and identify irregularities.
Process attendance data for monthly payroll and coordinate with the payroll team.
Track leave, holidays, weekly offs, late arrivals, early departures, and overtime.
Ensure timely updates and corrections of attendance records based on approvals.
Handle employee queries related to attendance, shifts, and leave balances.
Generate attendance and absenteeism reports for management review.
Ensure compliance with company attendance policies and applicable labor laws.
Coordinate with department heads regarding shift schedules and attendance issues.
Maintain confidentiality and accuracy of employee attendance data.

Required Skills and Competencies:




Basic knowledge of HR processes and payroll coordination.
Familiarity with attendance management systems and MS Excel.
Attention to detail and accuracy in data handling.
Positive communication and coordination skills.
Ability to handle routine operational tasks independently.

Coordinate with HR, Operations, and Finance teams to ensure accurate data reconciliation before invoice submission.

Generate client invoices as per agreed formats and timelines.

Track invoice status, follow up with clients for payments, and update records.

Maintain MIS reports on billing, payments, and receivables.

Support in vendor empanelment documentation and ensure timely invoice processing for HR vendors.

Assist in preparing monthly cost sheets, billing summaries, and supporting documentation for audit purposes.

Key Responsibilities:

Robust knowledge of MS Excel (Pivot, VLOOKUP, data validation).

Attention to detail and accuracy in data management.

Understanding of billing processes, HR costing, and manpower billing cycles.

Valuable communication and coordination skills.

Time management and ability to meet tight deadlines.

📌 Executive Mumbai
🏢 Sboss
📍 Mumbai