Job Description:

A Backoffice Executive in the construction industry plays a crucial role in supporting the day-to-day operations of the business from an administrative and operational perspective. Here’s an overview of the typical responsibilities and skills needed for the role:

Responsibilities:
Documentation & Record Keeping:
Manage and maintain project documents such as contracts, invoices, blueprints, reports, and permits.
Ensure that all documentation is up to date and organized for easy retrieval.
Data Entry:
Input and maintain construction project data in the system, including budgets, timelines, and material orders.
Track and update project progress reports.
Coordination & Communication:
Coordinate between different departments (e.g., project management, procurement, HR) to ensure smooth operations.
Communicate with vendors, contractors, and clients to manage appointments, meetings, and project updates.
Procurement Support:
Assist with sourcing materials and equipment required for construction projects.
Handle purchase orders and maintain inventory records.
Financial Support:
Assist in budget preparation, tracking expenditures, and processing payments to vendors and contractors.




Manage petty cash and employee reimbursements.
Scheduling & Planning:
Help in preparing project schedules, coordinating timelines with contractors, and ensuring deadlines are met.
Arrange travel and accommodations for staff or contractors if necessary.
Compliance & Safety:
Ensure that all project activities adhere to local construction regulations and safety standards.
Maintain records of safety inspections and reports.

Required Skills:
Organizational Skills: Must be able to handle large amounts of data and documentation efficiently.
Attention to Detail: Ensure accuracy in all forms of paperwork and data entry
Communication Skills: Ability to liaise effectively with construction teams, contractors, and vendors.
Time Management: Must be able to handle multiple tasks and meet tight deadlines.
Basic Financial Acumen: Understanding budgets, invoicing, and procurement processes.

This role is pivotal for ensuring that the back-end operations of a construction project run smoothly, enabling front-line teams to focus on in office activities.

📌 Backoffice Executive Kolkata
🏢 RECEX
📍 Kolkata