Job Location: Ahmedabad, Gujarat - But may Required to Travel as and when required to Plant (travel flexibility should required)

- Manage the calendar, meetings, appointments, and travel plans of Top Management.
- Prepare presentations, reports, business reviews, MOMs, dashboards, and executive summaries.
- Coordinate with departmental heads to track key projects, action items, and strategic initiatives.
- Follow up on management decisions and ensure timely execution of assigned tasks.
- Organize board meetings, leadership reviews, customer meetings, and internal management meetings.
- Prepare MIS reports, business analytics, and performance dashboards.
- Handle confidential documents, correspondence, and sensitive business information.
- Coordinate with customers, vendors, consultants, and external stakeholders on behalf of management.
- Support strategic planning, budgeting, and business improvement initiatives.
- Maintain effective communication across departments to ensure smooth business operations.
- Assist in preparing presentations for board meetings, investors, and business reviews.
- Perform research, data analysis, and special assignments as directed by management.

Required Skills

1. Tech-Driven Workflow & Operations Automation

- Advanced Data Management: Build, maintain, and analyze complex executive dashboards, trackers, and reports using Advanced MS Excel (Macros, VLOOKUPs, Pivot Tables) and Google Sheets.
- AI & Tech Integration: Leverage cutting-edge AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) to draft high-level corporate communications, summarize dense industry reports, automate routine correspondence, and generate presentations rapidly.
- ERP & Systems Interface:



Navigate and pull critical business data, production metrics, and inventory updates directly from SAP or equivalent plant ERP software to brief top management.
- Google Workspace & MS Office Mastery: Manage complex, fluid calendars, schedule high-priority executive alignments, and oversee cloud file architectures smoothly across Google Suite and Microsoft 365 environments.

2. Strategic Operations & "Street-Smart" Problem Solving

- Act as the strategic gatekeeper and primary point of contact between top management, internal department heads (Production, R&D;, Quality, Sales), and external high-profile stakeholders.
- Attend executive board meetings, compile concise minutes of meetings (MoM), track actionable deliverables, and follow up aggressively with department heads to ensure strict completion deadlines are met.
- Display high resourcefulness and situational agility ("street-smartness") to solve administrative, vendor-related, or logistical bottlenecks smoothly without needing constant managerial supervision.

3. Executive Presentation & Soft Skills

- Design qualified, visually striking PowerPoint presentations, market research pitches, and monthly business review (MBR) decks for corporate board presentations.
- Maintain absolute confidentiality, extreme diplomacy, and poise when handling sensitive business data,



joint-venture discussions, or strategic financial information.

The Tech Stack Requirements:

- Office Suites: Advanced MS Office & Google Workspace (Forms, Slides, Docs, Drive, Calendar).
- Data Analytics: Deep proficiency in MS Excel / Google Sheets data visualization.
- Enterprise Software: Hands-on navigation experience in SAP modules.

Education:

- Graduation in Engineering (B.E. / B.Tech) from a recognized university PLUS an MBA from a reputable institution is highly preferred. (Open to non-engineering/non-MBA backgrounds only if the candidate possesses exemplary technical, data modeling, and business intelligence skills).
- E./B.Tech (Mechanical, Industrial, Production, Electrical, Electronics, or related Engineering discipline) - Preferred
- MBA/PGDM in Operations, Finance, Marketing, General Management, or Supply Chain Preferred
- Candidates with an Engineering degree plus MBA will be highly preferred.
- Equivalent qualifications with relevant experience supporting senior leadership may also be considered.

Experience: 3 to 15 years of rich experience working closely with Directors, CEOs, or top-tier management-strictly within the Manufacturing, Automotive, Engineering, or Industrial sectors.

The Tech Stack Requirements:

- Office Suites: Advanced MS Office & Google Workspace (Forms, Slides, Docs, Drive, Calendar).
- Data Analytics: Deep proficiency in MS Excel / Google Sheets data visualization.
- Enterprise Software: Hands-on navigation experience in SAP modules.
- AI Applications: Active daily usage of modern LLMs/AI productivity tools for corporate speed-enhancement.
- Male candidate Preffered.

📌 Executive Assistant ( EA ) To Top Management (Gujarat)
🏢 TEXSPIN BEARINGS
📍 Gujarat