Job DescriptionLocation: IDAS Global, Mohali (Sector 74, Near Ajit Samachar) NDepartment: Accounts NReports to: Chartered Accountant (Team Lead) NTeam Size: 5 accounting staff NWork Hours: Mon–Fri 11:00 AM–9:00 PM; Sat 11:00 AM–5:00 PM NPosition SummarynResponsible for end-to-end accounts payable and purchase order management on Odoo ERP, ensuring timely and accurate supplier payments, vendor reconciliation, month‐end support, MIS contributions, and continuous process improvements. NKey Duties & Responsibilities N- Invoice Management: Receive, review, code, and process vendor invoices; match against POs and receiving documents. N- Purchase Orders: Create and manage POs in Odoo ERP; ensure POs align with purchase requests and approvals. N- Payment Processing: Schedule and execute payments (bank transfer/NEFT/RTGS/checks/ACH/wire) accurately and within terms to maximize discounts and avoid penalties. N- Reconciliation: Reconcile vendor statements monthly; resolve discrepancies and outstanding balances. N- Vendor Relations: Act as primary contact for vendor payment inquiries, manage disputes, and maintain accurate vendor records (including KYC/W-9s/tax docs). N- Compliance & Reporting: Ensure adherence to company policies, internal controls and tax requirements; support audits and statutory documentation (GST/VAT where applicable). N- Month-End Closing: Assist with posting, accruals, cutoffs, journal entries and AP reconciliations for month‐end and year‐end close. N- MIS & Analysis: Prepare and deliver weekly/monthly AP inputs and reports (aging, payment forecasts,



cash outflow); assist team in MIS consolidation and validation. N- Team Support & Improvements: Provide guidance to AP team members, propose and help implement process improvements and automation in Odoo ERP. NKey Result Areas (Examples) N- Invoice Processing Accuracy: ≥ 99% error-free postings monthly. N- Timely Payments: ≥ 98% payments processed on or before due date. N- PO Timeliness & Accuracy: 100% POs raised for approved requests within 24–48 hours; ≤ 2% PO discrepancies. N- PO–Invoice Alignment: ≥ 98% invoices matched to POs/GRNs or escalated within 5 working days. N- Supplier Reconciliation: Top 50 suppliers reconciled monthly; ≥ 90% discrepancies resolved within 15 days. N- MIS Timeliness & Quality: Weekly inputs within 1 working day of cut-off; monthly reports within close timelines with zero material errors. N- Compliance: 100% new vendor KYC/tax docs completed within 7 working days. NQualifications & Skills N- Experience: 5–6 years in AP, accounting or finance roles; ERP experience (Odoo preferred; SAP/Oracle/QuickBooks acceptable). N- Education: Commerce Graduate; Bachelor's in Accounting or Finance. N- Technical: Proficient in MS Excel and Microsoft Office; familiarity with invoice automation tools and payment banking processes. N- Soft Skills: High attention to detail, strong organization and time-management, analytical and reconciliation skills, effective communication, and stakeholder management. NEqual OpportunitynIDAS Global is an equal chance employer.

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