Accounts Payable Executive (Kolkata)

31 Jul

Important Group

Kolkata

31 Jul

Important Group

Kolkata

Key Responsibilities

1. Vendor Invoice Processing & 3 -Way Matching

· Process vendor invoices
accurately and within defined timelines.

· Perform 3 -way matching by
verifying Vendor Invoices against Purchase Orders (PO) and Delivery
Receipts/Campaign Performance Reports.

· Ensure invoices are authorized,
validated, and correctly booked in Zoho Books.

· Classify expenses accurately
into project costs and administrative overheads.

· Eliminate duplicate invoice
entries and prevent duplicate payments.

· 100% invoices processed through
3 -way matching.

· Zero duplicate payments.

Invoice processing turnaround within 48 hours

2. Payment Processing & Cash Flow Management

· Schedule vendor payments
according to agreed credit terms.

· Ensure timely disbursement of
payments to maintain healthy vendor relationships.

· Prepare weekly and monthly cash
outflow forecasts using Advanced Excel.

· Coordinate payment approvals
and maintain payment documentation.

· Monitor accounts payable aging
and outstanding liabilities.

3. GST Input Tax Credit (ITC) Management

· Verify vendor GSTIN details
before onboarding and payment processing.

· Reconcile purchase invoices
with GSTR -2B through Zoho Books.

· Identify missing or mismatched
Input Tax Credit (ITC).

· Follow up with vendors for
pending GST uploads and compliance.

· Maximize recovery of eligible
GST Input Tax Credit.

4. TDS Compliance

· Apply correct TDS sections and
rates based on vendor category and nature of services.

· Ensure accurate TDS deduction
during invoice booking.

· Support timely monthly TDS
payments and quarterly return filing.

· Maintain statutory compliance
and proper documentation.

5. Vendor Reconciliation & AP Aging

· Perform monthly vendor ledger
reconciliations.

· Reconcile vendor statements
with company books.

· Review AP aging reports and
identify overdue balances, advances, and credit notes.

· Resolve invoice discrepancies,
billing disputes, and payment -related queries with vendors.

· Ensure timely closure of
reconciliation differences.