This position is responsible Planning , implementing and monitoring the overall HR administrative activities involving office management, housekeeping & Facilities , travel desk management , fire & Safety assets Management , office event management and related administration for all locations of the company .

- To be proactive in managing admin activities related to office up keeping , security and operations responsible for all level of administration work for all locations , constantly be available to staff to assist in problems that may occur on day to day operations
- To Liaison with various government departments and ensure fulfilment of statutory compliances
- Travel Desk Management for all locations, aligned to ticket booking with vendors for travel arrangement of local and overseas, with proper comparison for approval from management.
- Co-ordination for visa documentation as per requirement of overseas countries and correspondence with related authorities
- Ensure that all administration, legal documents are kept upto date and available for inspection by management and legal authorities.
- Periodic Visit to factory warehouse and related facilities of company and monitor the same.
- Monitor Inventory of office supplies and the purchasing of recent material with attention to budgetary provisions and plans
- To ensure proper upkeep housekeeping, repairs, maintenance of all office equipments/ assets,



the office premises, stationery, dispatch management, to monitor and keep track of AMC’s to enable periodic renewals, check & approve bills for services etc.
- Monitoring annual and periodic maintenance of properties as per requirement of management building maintenance, renovation, upkeep of utility services and pest control etc.
- To procure cost effective vendors for various services / equipment’s required and maintain cordial relationships with them
- Responsible for the grooming , uniform standards , cleanliness, hygiene and overall attitude of the peons and security staff
- To ensure all statutory requirements are followed for contractors in line with PF, ESIC, MLWF regulations & filling employment exchange returns etc.
- To develop and ensure that SLA’s/ SOPs are followed in line with the administrative processes
- Vendor Management-Conduct Market research, Interact with vendors and prepared a cost and feature comparative statement , Co-ordination with third party vendors, timely payment of vendor invoices such as canteen, transportation, housekeeping etc.
- Ensure data analysis report and it is presented to management on a monthly basis (Budget versus Actual & Variance Analysis):- MRM dashboard reports etc.
- Any other assignment or project as per requirement of business and management directions

📌 Assistant Administration Manager (Maharashtra)
🏢 Kumar Metal Industries
📍 Maharashtra