Role Summary
We are looking for an Executive Assistant & Business Operations professional to support the founder and manage day-to-day operations at our Noida office. The role combines executive support with responsibility for team coordination, client coordination, recruitment, HR operations, and office administration. You will be the primary point of coordination for our Noida operations and will work closely with the leadership team.

Executive Support

- Manage the founder's calendar, meetings, and travel arrangements
- Track action items and commitments through to closure
- Prepare documents, reports, and briefing material ahead of meetings and calls
- Draft correspondence and internal communication on the founder's behalf
- Serve as the coordination point between leadership and the Noida team

Team Coordination

- Maintain records of team attendance, leaves, and availability
- Track task progress across the team and report delays to leadership
- Prepare weekly operational status summaries

Client Coordination

- Acknowledge and route incoming client queries and schedule client calls
- Circulate approved status updates and follow-ups
- Follow up with client teams on pending documents, approvals, and inputs
- Escalate commercial and contractual matters to leadership

Recruitment & HR Operations





- Manage job postings, screen applications, and shortlist candidates against role requirements
- Schedule interviews and manage candidate communication and trackers
- Handle offer documentation, joining formalities, onboarding, and exit processes
- Maintain employee records, attendance and leave data, and payroll inputs

Office & Finance Operations

- Manage invoicing, receivables follow-up, and vendor and subscription payments
- Oversee vendor relationships, tools, and office assets
- Maintain the compliance calendar and coordinate with the company's chartered accountant
- General office administration

Requirements

- 1 to 3 years of experience in executive assistance, business operations, HR operations, or coordination
- Excellent written and verbal English, with the ability to communicate with clients and senior stakeholders
- Robust organisational skills, attention to detail, and follow-up discipline
- Proficiency in MS Office and Google Workspace
- Exposure to job portals (Naukri, LinkedIn) and CRM or project management tools preferred; we use Bitrix24 and training will be provided
- Discretion in handling confidential information
- Based in Noida or able to commute daily

📌 Executive Assistant & Business Operations (Uttar Pradesh)
🏢 VORTEX
📍 Uttar Pradesh