Posi on: Place: Job descrip on: About BAA: Opera ons Gurgaon Person shall look a er day-to-day opera ons of the Associa on with core focus on client serving. BAA was incorporated in July 2016 by people from the Buying Agent community and is run and managed by people from the community. In a short span of 9 years, BAA has created a platform for all Sourcing Consultants/ Liaison Offices - enabling them to have a voice in the industry and get the recognition that they deserve as the Marketing arm of the export sector that promotes Make in India”. Following is key responsibility areas that are to be managed: 1. Office opera ons 1.1. Handle overall office opera ons, handle correspondence, filing of documents, record keeping, and document management. 1.2. Managing Governing Body mee ngs, schedule appointments, Internal and external communica on, including emails, WhatsApp messages and phone calls. 1.3. Communica ng internally and externally on behalf of the Secretariat, Chair & General Secretary 1.4. Keeping mely track of weekly/monthly tasks and ac vi es and ge ng it completed 1.5. Maintaining all necessary registers and filings of the Associa on like Members Register, Compliance Registers and others. 2. Events and trade fairs 2.1. Keeping track of upcoming events and trade fairs and managing an annual calendar of events 2.2. Coordina ng with various event organizers, informing members on ac vi es and events that at being conducted in partnership with our organiza on 2.3. Managing required logis cs during an event par cipated by our members 2.4. End to end event coordina on for events that are organized by the associa on 2.5. Manning the BAA booths at events and interact suitably with visitors. 2.6. Travel, local and out of sta on, as per requirement 3. Memberships 3.1. Maintaining all membership records in a so /hard copy. 3.2.



Genera ng leads for recent membership offerings and making new members 3.3. Finalize membership applica ons, documenta ons and issuing membership kits 3.4. Members onboarding with all required paperwork and approval. 3.5. Managing annual membership renewals, communica on and overall coordina on with members. 4. Accoun ng and MIS repor ng 4.1. Managing invoices, vouchers and bills and data to be shared with accoun ng team. 4.2. Vendor contracts, billing and their payments a er comple ng due diligence 4.3. Ensuring collec on of payments me to me. 4.4. Ensuring mely update of accoun ng data and financial ma ers to Treasurer, General Secretary and the Governing Body 4.5. Maintaining records of all finance related ma ers and presen ng in various GB mee ngs and General Body Mee ngs 4.6. Coordina ng with CA on financial records for submission to Registrar of Socie es 5. Co-ordina on with Governing body and working commi ees 5.1. Working and coordina ng with various working commi ees within Governing Body on various e-ups and MOUs, sponsorships and event related ac vi es 5.2. Managing records and ac vi es of each working commi ee 5.3. Connect with third party companies and associate with them for be erment of community 6. PR, Website & Social media 6.1. Weekly update on social media for any event, seminar, show and mee ngs as per guidance from General Secretary and Governing Body 6.2. Keeping website upto date with Associa on’ workings and processes 6.3. Crea ng artworks for social media 6.4. Crea ng contents for public circula ons, websites, newsle ers, social media pages 7. Compliance 7.1. Ensuring compliances of the Society in associa on with the CA and other bodies. 7.2. Ensure all Register of Socie es are maintained at all mes. 8. Any other work, as may be needed from me to me by the General Secretary and other Governing Body Members for efficient discharge of du es. Role & responsibilities

Preferred candidate profile

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