Job Information

Job Opening ID

ZR_616_JOB

Job Opening Status

In-progress

Industry

Defence

Hiring Manager

Arun Kumar Begari

Date Opened

07/27/2026

Job Type

Full time

Modified Time

07/31/2026 11:33

Pending Positions

1

City

Ameerpet

State/Province

Telangana

Country

India

Zip/Postal Code

500018

Job Description

Role Summary:

Act as the central coordination point for the Senior Manager / Manager and the wider Business Development team — owning the calendar, meeting logistics, and correspondence, and serving as the single point of contact through which all internal stakeholders route their requests for time, information, or action.

Key Responsibilities:

- Monitor and manage the Senior Manager / Manager's calendar, scheduling and rescheduling meetings as priorities shift.
- Maintain up-to-date visibility of the Senior Manager / Manager's and senior team's availability, and coordinate meeting timings accordingly.
- Track and stay familiar with all internal and external correspondence, so status and context can be provided on request.
- Act as the single point of contact for internal stakeholders — all requests to interact with, or seek time from, the senior team are routed through this role first.




- Prepare meeting agendas in advance and ensure the right participants, documents, and information are in place.
- Prepare and circulate Minutes of Meeting (MoM) for key internal and external meetings.
- Follow up on action items arising from meetings to ensure timely closure.
- Flag scheduling conflicts, urgent requests, or bottlenecks proactively to the Senior Manager / Manager.
- Maintain a log/tracker of meetings, correspondence, and pending stakeholder requests for quick reference.
- Coordinate logistics (venue, travel, documentation) for internal and external meetings as required.

Requirements

Requirements:

- Bachelor's degree in any discipline.

- 2–5 years of experience as an Executive Assistant, coordinator, or similar role supporting senior leadership.
- Excellent organizational and time-management skills with strong attention to detail.
- Solid written and verbal communication skills; comfortable liaising with senior stakeholders.
- Discretion and professionalism in handling sensitive calendars, correspondence, and information.
- Proficiency in MS Office / calendar and CRM tools.

Note: Interested candidates can share their CV's at [email protected]

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