Position: Executive Assistant

Location: Khar West, Mumbai
Reporting To: Managing Directors

About the Role

We are looking for a highly organized, proactive, and dependable Executive Assistant (EA) to work directly with the Managing Director.

This is not a conventional secretarial role. We are seeking someone who can become the MD’s trusted coordinator, gatekeeper, organizer, and execution partner—someone who ensures that tasks are followed through and completed efficiently.

The ideal candidate will possess exceptional follow-up skills, strong ownership, and the ability to get work done through coordination with multiple stakeholders. The role will involve both skilled and occasional personal assistance responsibilities.

Key Responsibilities

- Manage the MD’s calendar, meetings, travel, appointments, and correspondence.
- Coordinate with internal teams and external stakeholders on behalf of the MD.
- Track, monitor, and follow up on all delegated tasks to ensure timely completion.
- Maintain action trackers, reports, meeting notes, and follow-up schedules.
- Draft emails, letters, presentations, and other business communications.
- Conduct internet research and compile information as required.
- Assist with administrative, operational, and occasional personal tasks for the MD.




- Handle confidential information with discretion and professionalism.

Experience & Qualifications

- 3–5 years of experience as an Executive Assistant, Secretary, Office Coordinator, or in a similar role.
- Graduate in any discipline.
- Secretarial training or certification will be an advantage.
- Candidates with a stable employment history will be preferred.

Required Skills

- Exceptional follow-up and task-management skills (most critical requirement).
- Strong coordination and stakeholder-management abilities.
- Excellent verbal and written communication skills in English.
- Proficiency in MS Office, particularly Excel and Word.
- Strong organizational and multitasking capabilities.
- Ability to work independently and take ownership of responsibilities.
- Good internet research and problem-solving skills.
- High standards of integrity, honesty, and confidentiality.

Preferred Profile

- Mature, responsible, and committed professional.
- Comfortable working in a dynamic environment and handling multiple priorities.
- Willing to take ownership of both business and occasional personal coordination tasks for the MD.

Pay: Up to ₹35,000.00 per month

Benefits:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 VITAL HOPE FOUNDATION
📍 India