KEY RESPONSIBILITIES

Executive & Calendar Management

▪ Manage MD’s calendar meetings, appointments, and priorities

▪ Coordinate meetings with HODs, clients, vendors, and government officials

▪ Prepare agendas, compile briefs, and record Minutes of Meeting (MOM)

▪ Track and follow up on all MD’s action items to closure Communication & Correspondence

▪ Draft letters, emails, memos, and official notices on MD’s behalf

▪ Handle incoming calls, emails, and visitors filter and prioritize

▪ Act as first point of contact for MD’s office at all levels

▪ Liaise between MD and department heads for smooth information flow Travel & Logistics Coordination

▪ Arrange domestic & international travel flights, hotels, visas, itineraries

▪ Coordinate guest management, hospitality, and transport logistics

▪ Manage MD’s expense tracking and reimbursement reconciliation SKILLS & COMPETENCIES Documentation & Confidential Records

▪ Prepare business documents, presentations, and MIS reports for MD

▪ Maintain secure physical and digital filing systems for MD’s office

▪ Handle legal, HR, and financial documents with absolute confidentiality

▪ Compile departmental dashboards and consolidated reports for MD’s review Office & Event Administration ▪ Coordinate company events, board meetings, and executive conferences ▪ Manage MD’s office inventory, stationery, and vendor coordination

▪ Support HR admin joining formalities, attendance inputs, exit docs





▪ Ensure smooth daily operations of MD’s office at all times Stakeholder & Vendor Coordination

▪ Interface with banks, government offices, auditors, and legal counsel

▪ Prepare and submit compliance correspondence as directed by MD

▪ Coordinate with departments for timely delivery of MD’s directives

Skills requred:

Technical Skills

▪ MS Office Suite Word, Excel, PowerPoint, Outlook (proficient)

▪ Calendar & scheduling tools (Google / Outlook Calendar)

▪ HRMS / ERP tools SAP, ZOHO, or similar (preferred)

▪ MIS reporting, data compilation, and presentation design

▪ Travel booking portals and expense management tools PREFERRED CANDIDATE PROFILE Behavioural Competencies

▪ Absolute discretion and skilled confidentiality

▪ Excellent written & verbal communication English and Tamil

▪ Strong organizational, multitasking, and prioritization ability

▪ Proactive and self-driven with sharp attention to detail

▪ Calm under pressure; adaptable to a fast-paced executive environment

PREFERRED CANDIDATE PROFILE

Prior experience as PS / EA / PA to MD, Director, or C-suite executive

▪ Background in manufacturing / engineering / industrial companies preferred

▪ Familiarity with statutory correspondence Factory, Labour, GST notices

▪ Coimbatore-based or willing to relocate immediately

▪ Immediate or short-notice availability preferred

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

- Cell phone reimbursement
- Flexible schedule
- Paid sick time

Work Location: In person

📌 Secretary to MD (India)
🏢 INTICORE ENGINEERING PRIVATE
📍 India