Job Title: Executive Assistant (EA)

Experience: Fresher / 1–2 Years
Location: POWAI
Salary: ₹30,000 – ₹35,000 per month

Job Summary

We are looking for a smart, organized, and proactive Executive Assistant to support day-to-day office operations and management coordination. The candidate will be responsible for scheduling, communication, documentation, coordination, and administrative support to ensure smooth workflow within the organization.

Key Roles & Responsibilities (KRA)

1. Calendar & Meeting Management

· Manage schedules, appointments, and meetings for senior management.
· Coordinate internal and external meetings, follow-ups, and reminders.
· Prepare meeting agendas, MOMs (Minutes of Meeting), and maintain records.

2. Communication & Coordination

· Handle emails, calls, and communication professionally.
· Coordinate with clients, vendors, consultants, and internal teams.
· Ensure timely follow-up on pending tasks and deliverables.

3. Documentation & Reporting

· Maintain office documents, reports, presentations, and records systematically.
· Prepare basic reports, spreadsheets, and correspondence as required.
· Support in preparing quotations, proposals, and other office documentation.

4. Administrative Support

· Assist in daily office operations and administrative activities.
· Maintain filing systems, stationery,



and office coordination.
· Support HR and accounts coordination whenever required.

5. Travel & Event Coordination

· Arrange travel bookings, meetings, and event coordination if required.
· Manage hospitality arrangements for visitors and client meetings.

6. Office Management & Support

· Ensure smooth communication between departments and management.
· Support the team in maintaining discipline, coordination, and workflow efficiency.
· Handle confidential information with professionalism and integrity.

Key Requirements

· Bachelor’s Degree in any field
· Fresher or 1–2 years of relevant experience as Executive Assistant / Admin Coordinator / Office Coordinator
· Good communication and interpersonal skills
· Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
· Strong organizational and multitasking abilities
· Smart, presentable, and qualified approach
· Ability to handle coordination and follow-ups efficiently

Preferred Skills

· Good email drafting and documentation skills
· Time management and problem-solving ability
· Positive attitude and willingness to learn
· Ability to work in a fast-paced environment

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement

Work Location: In person

📌 Office Assistant (India)
🏢 Panache Designs Studio
📍 India