Job Description: Purchase Manager (Electronics, Robotics)

Company: Robocraze

Department: Purchase / Procurement

Team Managed: 6 direct reports

Location: Kalyan Nagar, Bengaluru, on-site

Employment Type: Full-Time

About Robocraze

Robocraze is a fast-growing electronics and robotics components company, sourcing a large share of its product catalogue from manufacturers and trading partners in China. We supply hobbyists, students, makers, and businesses with electronic components, dev boards, sensors, and robotics kits. As we scale, we're looking for a Purchase Manager to lead our procurement function and build a robust, cost-effective, and reliable international sourcing operation.

Role Summary

The Purchase Manager will own end-to-end procurement strategy and execution for Robocraze, with a strong focus on managing China-based imports. This role leads a team of 5 Purchase Associates and 1 Logistics Associate, and is responsible for vendor management, pricing negotiation, order planning, quality control coordination, customs/import compliance, and on-time inventory availability — while continuously optimizing cost, lead time, and supplier reliability.

Key Responsibilities

Procurement Strategy & Vendor Management

- Identify, evaluate, and onboard recent suppliers/manufacturers in China (and other regions as needed) to diversify and strengthen the supply base.

- Negotiate pricing, MOQs, payment terms, and contracts with international vendors to improve margins.

- Build and maintain strong long-term relationships with key Chinese suppliers/trading companies/sourcing agents.

- Conduct periodic vendor performance reviews (quality, pricing, lead time, responsiveness) and maintain a preferred-vendor scorecard.

Purchase Planning & Execution

- Forecast demand in coordination with Sales and Inventory teams; plan purchase orders (POs) to maintain optimum stock levels and avoid stockouts/overstocking.

- Review and approve POs raised by the Purchase Associates team.





- Track order status from PO placement through production, shipment, and delivery.

- Manage new product sourcing requests — identify suppliers, get samples, negotiate pricing, and finalize vendors.

Import, Logistics & Compliance

- Work closely with the Logistics Associate to plan shipments (sea/air), consolidate orders, and optimize freight costs.

- Ensure smooth customs clearance by coordinating documentation — commercial invoices, packing lists, bill of lading, HSN codes, import licenses, etc.

- Stay updated on import duties, GST, customs regulations, and any China-specific trade compliance requirements; ensure the team follows correct documentation practices.

- Coordinate with freight forwarders/CHA (Customs House Agents) to resolve shipment delays or clearance issues.

Quality & Risk Management

- Set up and enforce quality-check processes (pre-shipment inspection, sample approval) with suppliers to reduce defect/return rates.

- Identify supply chain risks (single-vendor dependency, price volatility, shipping delays, currency fluctuation) and build mitigation plans.

- Handle escalations related to defective shipments, short supply, or vendor disputes.

Team Leadership

- Manage, mentor, and develop a team of 5 Purchase Associates and 1 Logistics Associate — assign responsibilities (e.g., by product category or vendor cluster), set targets, and review performance.

- Build SOPs for purchase order processing, vendor communication, and shipment tracking to standardize the team's workflow.

- Conduct regular team reviews to track open POs, pending shipments, and pricing negotiations.

Reporting & Cost Control

- Track and report on key procurement KPIs:



cost savings, lead time, on-time delivery %, order accuracy, and inventory turnover.

- Manage the purchase budget and work with Finance on import payments (T/T, LC), forex considerations, and vendor payment schedules.

- Provide management with regular MIS reports on purchase spend, category-wise cost trends, and supplier performance.

Required Skills & Qualifications

- Bachelor's degree in Business, Supply Chain, International Trade, or a related field (MBA preferred but not mandatory).

- 5+ years of experience in procurement/purchase management, with proven experience importing from China (electronics/hardware industry strongly preferred).

- Hands-on experience with international trade documentation, customs clearance, and Incoterms (FOB, CIF, EXW, etc.).

- Strong vendor negotiation skills and experience working with Chinese suppliers/trading companies (via Alibaba, 1688, trade fairs like Canton Fair, or sourcing agents).

- Working knowledge of import duties, GST on imports, and Indian customs procedures.

- Experience managing a team; ability to coach and structure the workload of purchase/logistics associates.

- Proficiency in MS Excel; experience with ERP or inventory management systems is a plus.

- Basic understanding of electronic components/robotics products is a strong advantage.

- Working knowledge of Mandarin is a plus, not mandatory.

- Strong communication, cross-time-zone coordination, and problem-solving skills.

What We Offer

- Opportunity to lead and scale the procurement function at a fast-growing electronics/robotics brand.

- Direct ownership of vendor relationships and supply chain strategy.

- Collaborative team environment with room for growth into senior operations leadership.

- Compensation: - 7-9L PA in INR, Health Insurance benefits, and other perks

Pay: ₹700,000.00 - ₹900,000.00 per year

Benefits:

- Health insurance
- Paid sick time

Work Location: In person

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