Job Description – Remote Procurement & Purchasing Controller

Location: Remote (India)
Employment Type: Full-time
Reporting to: Director / General Manager (UK)
Working Hours: UK office hours apx 9am-6pm GMT/ BST. Monday - Friday + some weekends when needed- apx 48 hours/ week

About Us

We operate two unique floating hospitality venues in London – Tamesis Dock and Battersea Barge. We are looking for a highly organised Procurement & Purchasing Controller to centralise purchasing, improve cost control, sourcing and ensure accurate supplier reconciliation across both venues.

This is a key role supporting our management team by ensuring purchasing is controlled, organised and cost-effective.

Role Overview

You will be responsible for managing the end-to-end purchasing administration process, ensuring suppliers are managed efficiently, purchase orders are accurately tracked, invoices are reconciled correctly and purchasing reports are produced for management.

The role combines procurement, administration and financial controls.

Key ResponsibilitiesProcurement & Purchasing

- Raise and issue Purchase Orders (POs)
- Obtain supplier quotations where required
- Compare supplier pricing and identify cost-saving opportunities
- Maintain approved supplier lists
- Ensure purchases are authorised in accordance with company procedures
- Track outstanding orders and deliveries
- Resolve supplier queries

Invoice & Purchase Reconciliation

- Match supplier invoices against Purchase Orders and delivery notes
- Investigate pricing discrepancies
- Resolve invoice queries with suppliers and venue managers
- Reconcile supplier statements
- Ensure all invoices are correctly coded before submission to Accounts
- Maintain accurate purchasing records

Reporting & Cost Control

- Produce weekly purchasing reports
- Monitor food,



beverage and operational purchasing spend
- Track supplier price increases
- Highlight unusual purchasing activity
- Assist with gross profit and cost analysis
- Produce ad hoc reports for management

Supplier Management

- Maintain supplier database
- Monitor supplier performance
- Ensure current price lists are maintained
- Build positive relationships with suppliers
- Assist in sourcing new suppliers where appropriate

Administration

- Maintain purchasing documentation
- Organise digital filing systems
- Update purchasing trackers
- Support operational managers with purchasing queries
- Assist with process improvements and automation
- Other administration tasks and responsibilities as required eg review responses, events assistance, other hospitality back office functions as needed

Skills & Experience

Essential:

- 2+ years' experience in Procurement, Purchasing or Accounts Payable
- Excellent Microsoft Excel or Google Sheets skills
- Robust numerical and analytical ability
- Excellent written English
- High level of organisation and attention to detail
- Ability to manage multiple priorities
- Experience working remotely
- Ability to work independently with minimal supervision

Desirable:

- Hospitality, restaurant or food & beverage experience
- Purchase Order (PO) systems
- Invoice reconciliation experience
- Stock purchasing experience
- ERP systems (Tally, Zoho, SAP Business One, Oracle, Xero,



QuickBooks or similar)
- Experience working with UK businesses

Key Performance Indicators (KPIs)

- Purchase Orders raised accurately and on time
- Supplier invoices reconciled within agreed timescales
- Supplier statement discrepancies resolved promptly
- Weekly purchasing reports delivered on schedule
- Purchasing savings identified
- Invoice processing accuracy
- Reduction in purchasing errors
- Improved purchasing compliance across both venues

Personal Attributes

We're looking for someone who is:

- Highly organised
- Commercially aware
- Detail-oriented
- Proactive
- Reliable
- Analytical
- Process-driven
- Comfortable working independently
- Calm under pressure
- Confident communicating with suppliers and managers

What Success Looks Like

After six months you will have:

- Centralised purchasing across both venues.
- Accurate, up-to-date purchasing records.
- Purchase Orders and invoices fully reconciled.
- Improved visibility of supplier spend.
- Reduced purchasing errors and duplicate purchases.
- Better cost control and supplier management.
- Reliable weekly reporting for management.
- Helped identify opportunities to reduce costs and improve margins.
- Improved our systems and processes

Salary: depending on experience

Preferred Background: Procurement, Purchase-to-Pay (P2P), Accounts Payable, Hospitality Procurement, Supply Chain or Commercial Administration, hospitality management

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

- Work from home

Application Question(s):

- organised and interested to develop and support

Education:

- Bachelor's (Preferred)

Experience:

- Purchasing: 2 years (Required)

Language:

- English (Required)

Work Location: In person

📌 Commercial Procurement Controller- Hospitality (India)
🏢 Tamesis Dock & The Battersea Barge
📍 India