Designation: Senior Officer

Location: India West Bengal JST, Rishra

Organization: Cellulosic Fibre & Textiles

Job Description:

Job Purpose:

The role is responsible for the end-to-end management of the Provident Fund (PF) Trust, ensuring compliance with statutory regulations, efficient fund administration, timely reporting, and governance of trust-related activities. The incumbent will act as a liaison between employees, trustees, regulatory authorities, and internal stakeholders.

Job Context & Major Challenges:

Job Context:

PF Trust for Jayashree Textiles (JST) and the Insulators business is jointly managed by a resource. JST has relatively large stake in PF Trust Management on account of the volume of members. This requires a thorough understanding of laws, processes and seamless execution for a perfect employee experience

Major Challenges:

- Large volume
- Offline-Trust
- Changing Legal landscape and continuous updation required in terms of rules

Accountability

Supporting Actions

Trust Governance & Compliance

- Ensure strict adherence to PF Trust Rules, Trust Deed, and bylaws under Employees’ Provident Funds & Miscellaneous Provisions Act, 1952, and related schemes (EPF, EPS),
- Manage statutory obligations related to exempted PF trusts.
- Ensure timely filing of PF Trust returns, statutory submissions, and disclosures.
- Coordinate with EPFO, auditors and other stakeholders, for regulatory for inspections and approvals.
- Ensure adherence to investment guidelines prescribed by EPFO/MoF.
- Maintain proper documentation, trust deed updates, and board resolutions.

PF Trust Operations - Managing member Accounts & Settlements

- Manage member accounts, including:
- Accurate Contributions posting
- Accurate Interest calculation
- Withdrawals, transfers, pension claims
- Ensure timely settlement of employee claims – withdrawals, transfers and settlements
- Ensure reconciliation of member balances with trust books.

Fund Management & Investments





- Ensure investments are made as per EPFO investment guidelines
- Liaise with fund managers, banks, and institutions for investment execution.
- Monitor portfolio performance, interest rates, and returns and ensure compliance with approved asset allocation norms.
- Monitor returns and prepare investment performance reports.
- Coordination with Grasim CFD team for investment decisions

Accounting & Financial Reporting

- Maintain PF Trust books of accounts in compliance with accounting standards.
- Preparation and finalization of PF Trust Balance Sheet & P&L;
- Ensure accuracy, completeness, and timeliness of financial records
- Coordinate annual audits (internal & statutory).
- Periodic MIS and reporting to Trustees/Management
- Manage interest declaration and credit to member accounts.

Loan Management

- Review and approve PF advances/loans ensuring compliance and recoverability.
- Monitor loan recoveries and ageing analysis.
- Ensure system-driven tracking and control mechanisms.

Banking & Reconciliation

- Manage all banking transactions of the Trust.
- Ensure timely bank reconciliations and fund tracking.
- Monitor liquidity for settlements and investments.

Stakeholder Management

- Act as the primary point of contact for:
- Employees (queries related to PF, withdrawals, balances)
- Trustees and Board members
- Auditors, bankers, and regulatory authorities
- Internal Departments like HR, Payroll,
- Facilitate PF Trust meetings and maintain minutes.
- Address member queries and escalations effectively.

Audit & Risk Management & Other Regulatory Interfaces





Audit, Inspection & Regulatory Interfaces

- Ensure readiness for:
- Internal audits
- Statutory audits
- Annual EPFO inspections
- Records, documentation, and reconciliations
- Handle Internal, Statutory, and EPFO (RPFC) audits end-to-end
- Ensure timely closure of audit & observations.
- Act as primary interface with RPFC/EPFO authorities.
- Identify compliance and financial risks in PF Trust operations, compliance, and investments
- Devise steps for mitigation
- Implement strong internal controls, checks, and maker-checker processes.
- Ensure data integrity and audit trail maintenance.

Systems & Process Improvement

- Implement best practices in trust governance and fund management.
- Ensure proper implementation and stabilization of PF software systems.
- Drive automation in accounting, member records, and reporting.
- Strengthen internal controls and SOP adherence.
- Standardize processes and reporting frameworks.

Domain/ Leadership / Product or Service knowledge

Preferred Education:

MBA (HR/Finance) / CA / CMA / Commerce Graduate

Domain & Leadership Skills:

- Analytical and financial management skills
- High attention to detail and governance mindset
- Stakeholder management and communication skills

Service knowledge / Product knowledge:

- Robust knowledge of PF laws, EPFO guidelines, and trust regulations
- Expertise in PF accounting, investment norms, and compliance
- Proficiency in Excel / HRMS / PF Trust software
- 5–10+ years of experience in PF trust management, payroll, or statutory compliance

Key Deliverables / KPIs

- 100% statutory compliance with zero penalties
- Timely settlement of PF claims
- Accurate accounting and audit closure
- Optimal investment returns within regulatory norms
- Employee satisfaction on PF services

Preferred areas of Experience

- PF Trust Management

- PF Accounting

- PF Software Management

📌 Front Line Officer - PF Trust Management & Operations (West Bengal)
🏢 Aditya Birla Group
📍 West Bengal