Title:

Role Description – Senior Site HR & Administration

Doc. No.:

This document describes role purpose, accountabilities, reporting lines and skillset and experience required.

Description

Role Name

Senior Site HR & Administration

Reports to

HOD

Deputy

N/A

Revision and date

00 | 8.4.2026

Role Purpose

The Site HR & Admin is responsible for managing end-to-end HR operations, payroll coordination, statutory compliances, government liaisoning, and site administration. The role ensures smooth people operations at the site while maintaining full compliance with applicable labour laws and local regulations in Gujarat.

Accountabilities

1. HR Operations

- Manage joining formalities of new employees including documentation, induction, and coordination with respective departments.

- Maintain and regularly update employee master data, personal files, and statutory records.

- Monitor probation completion and issue confirmation letters based on performance feedback.

- Prepare and analyze monthly HR MIS reports (new joiners, separations, headcount, attrition).

- Conduct exit interviews and ensure completion of exit formalities.

- Coordinate and ensure timely Full & Final settlements for resigned employees.

- Support line managers in addressing employee grievances, discipline, and basic IR matters at the site.

2. Payroll & Statutory Compliance

- Coordinate attendance and timekeeping (employees and contract labour).
- Ensure timely processing and disbursement of wages, salaries, incentives, and variable pay.
- Verify and ensure strict compliance with Minimum Wages Act for all employees and contract workers.
- Ensure timely submission of statutory returns and challans under applicable labour laws.
- Ensure compliance with,



but not limited to:
- - Factories Act
- Contract Labour (Regulation & Abolition) Act
- Employees’ Provident Fund & ESIC
- Payment of Bonus Act
- Payment of Gratuity Act
- Employees Compensation Act

- Coordinate and support during labour inspections, audits, and statutory inquiries.
- Liaise with local labour authorities, PF, ESIC, and Factory Inspector offices.

3. Liaisoning & Statutory Approvals

Coordinate and follow up with consultants and authorities for statutory approvals and renewals including:

- GIDC and Factory Inspector approvals
- Factory License and renewals
- BOCW registration (if applicable)
- GPCB – Consent to Establish (CTE) & Consent to Operate (CTO)
- Fire NOC
- CCA renewal

Maintain a statutory compliance calendar and ensure timely renewals.

Support management during plant audits and government visits.

Knowledge / skills required

- Experience: 8+ years of experience in site/plant HR & administration

- Hands-on experience in contract labour management

- Proficiency in MS Excel, HRMIS / payroll systems

- Language proficiency: Gujarati (preferred), Hindi & English

- Valuable coordination, communication, and problem-solving skills

Educational Qualification

Qualification: Graduate / MBA in HR or relevant discipline preferred

Experience required

10-15 years

Oil and Gas IT or ITES Consultancy Shipping Automobile

Infrastructure Telecommunications Chemical Food and Beverages Other

Personal Attributes

- Compliance-oriented mindset

- Strong execution and follow-up skills

- Ability to handle site-level workforce issues independently

- Vendor and authority coordination skills

- High level of integrity and confidentiality

Approved by

Department Head

📌 Senior Site HR & Administration-Dahej
🏢 Sunshine Workforce Solutions
📍 Dahej