Job Title Office Assistant - Sales Department Sales Location Pune Reports To Sales Manager Job Type Full-time Date 13-12-2024 Job Overview The Office Assistant - Sales plays a key role in providing administrative support to the sales team This position is responsible for assisting with the daily sales operations managing documentation coordinating meetings handling customer inquiries and ensuring smooth communication between the sales team and other departments Key Responsibilities Sales Support Assist the sales team in preparing and organizing sales materials presentations and reports Coordinate with the sales team to ensure timely follow-up with clients and prospects Assist with order processing and tracking sales leads Maintain and update sales records and databases CRM systems Customer Communication Act as a point of contact for customers for inquiries order status updates and follow-ups Handle and respond to customer queries and requests in a professional and timely manner Prepare and send quotes proposals and sales orders as requested by the sales team Administrative Tasks Schedule meetings appointments and conferences for the sales team Maintain filing systems both digital and physical for sales documents and records Manage correspondence emails and phone calls related to sales activities Assist with the preparation and processing of sales contracts and agreements Inventory Order Management Track sales orders and manage inventory status ensuring timely delivery of products services Maintain records of customer purchases and delivery schedules Coordinate with the logistics or supply chain department to ensure product availability Reporting Documentation Compile and prepare regular sales performance reports and data analysis for the sales team Assist in the preparation of sales forecasts and sales pipeline tracking Maintain accurate and up-to-date sales documentation Sales Team Coordination Ensure smooth communication between the sales team customers and other departments finance logistics etc Assist in organizing sales meetings events and trade shows Support the sales team in achieving sales targets and goals Miscellaneous Perform other sales-related administrative tasks as assigned Help maintain a clean and organized sales office Required Skills and Qualifications Education High School Diploma or equivalent Experience Previous experience in an administrative or sales support role is preferred 1-2 years Familiarity with CRM software Microsoft Office Suite Excel Word PowerPoint and other office productivity tools Skills Strong organizational and time management skills Excellent communication skills written and verbal Ability to handle multiple tasks and prioritize effectively Attention to detail and accuracy Basic knowledge of sales processes and customer service Ability to work independently and in a team Strong interpersonal skills to interact with customers and sales teams Preferred Skills Knowledge of Excel CRM tools Basic understanding of sales techniques and customer relationship management Ability to work in a fast-paced environment and adapt to changing demands Working Conditions Office-based position with standard working hours 9 30 AM to 6 30 PM Occasional travel may be required for sales events or client meetings Growth opportunities This position provides opportunities for growth within the sales department A successful Office Assistant - Sales can advance to roles such as Sales Coordinator Sales Executive or other related positions within the organization Job Type Full-time Pay 15 000 00 - 25 000 00 per month Benefits Cell phone reimbursement Internet reimbursement Paid time off Education Higher Secondary 12th Pass Preferred Experience Microsoft Office 1 year Required sales 2 years Required Language Hindi Preferred English Required Work Location In person