Business Introduction At GSK we have bold ambitions for patients aiming to positively impact the health of 2 5 billion people by the end of the decade Our R D focuses on discovering and delivering vaccines and medicines combining our understanding of the immune system with cutting-edge technology to transform people s lives GSK fosters a culture ambitious for patients accountable for impact and committed to doing the right thing making sure that we focus our efforts on accelerating significant assets that meet patients needs and have the highest probability of success We re uniting science technology and talent to get ahead of disease together Find out more Our approach to R D Job Purpose The Associate Publications Operations Coordinator will support the Publications Operations Leads in delivering all operational aspects related to the GSK Publications Process Responsibilities include managing systems and tools data analytics vendor management training communications and other operational activities essential for the GSK Publications team Key Responsibilities 1 Publications Management Systems and Tools Support activities related to GSK publications systems and tools including the publications management system iEnvision Datavision 2 Data Analytics and Reporting Assist with data analytics needs for GSK publications teams including Development of automated tools or dashboards for reporting KPIs metrics Monitoring KPIs metrics over time Supporting root cause analysis and action plans for continuous improvement Track vendor output quality via Publications Quality Survey Support budget tracking and estimation 3 Vendor Management Implement the publications supplier governance framework across all vendors Prepare for vendor review meetings by collating inputs KPIs MM PQS training compliance data QC of invoicing sheets etc Organize Agency Connect meetings Set cadence plan agenda maintain action log and follow up on open items Maintain oversight of vendor onboarding curricula and system access 4 Operational Support Manage access and maintain TEAMS SharePoint sites internal and vendor sites Handle access management for GSK systems e g iEnvision Provide operational support for internal processes e g EEE process 5 Training Act as POC for Publications e-learning curricula for internal teams and vendors Coordinate with MyLearning team to resolve training-related queries 6 Communications Maintain and update the Publications intranet page Represent Publications in the OCMO Communications Champions group 7 Stakeholder Collaboration Maintain open and effective communication channels with stakeholders to ensure collaboration and address concerns Knowledge Education Previous Experience Required A Educational Background Minimum Level of Education Master s Degree Area of Specialization Life sciences or technical background with understanding of publications processes and expertise in systems tools e g iEnvision Datavision data analytics vendor management Reason The role involves interactions with senior stakeholders and requires strong scientific and technical knowledge project management skills and communication abilities B Job-Related Experience Minimum Experience 2-5 years in Publications management systems tools e g iEnvision Datavision or similar Data analytics within publications medical writing or related fields Dashboard reporting tool development or vendor management Additional Requirements Strong understanding of publication processes and operational efficiency Excellent project management and organizational skills Robust communication and interpersonal skills for cross-functional collaboration Attention to detail and high accountability Knowledge of good publication practices GPP ICMJE Sunshine Act Pharma Code of Conduct Why GSK Uniting science technology and talent to get ahead of disease together GSK is a global biopharma company with a purpose to unite science technology and talent to get ahead of disease together We aim to positively impact the health of 2 5 billion people by the end of the decade as a successful growing company where people can thrive We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines We focus on four therapeutic areas respiratory immunology and inflammation oncology HIV and infectious diseases - to impact health at scale People and patients around the world count on the medicines and vaccines we make so we re committed to creating an environment where our people can thrive and focus on what matters most Our culture of being ambitious for patients accountable for impact and doing the right thing is the foundation for how together we deliver for patients shareholders and our people Inclusion at GSK As an employer committed to Inclusion we encourage you to reach out if you need any adjustments during the recruitment process Please contact our Recruitment Team at IN recruitment-adjustments gsk com to discuss your needs Important notice to Employment businesses Agencies GSK does not accept referrals from employment businesses and or employment agencies in respect of the vacancies posted on this site All employment businesses agencies are required to contact GSK s commercial and general procurement human resources department to obtain prior written authorization before referring any candidates to GSK The obtaining of prior written authorization is a condition precedent to any agreement verbal or written between the employment business agency and GSK In the absence of such written authorization being obtained any actions undertaken by the employment business agency shall be deemed to have been performed without the consent or contractual agreement of GSK GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses agencies in respect of the vacancies posted on this site It has come to our attention that the names of GlaxoSmithKline or GSK or our group companies are being used in connection with bogus job advertisements or through unsolicited emails asking candidates to make some payments for recruitment opportunities and interview Please be advised that such advertisements and emails are not connected with the GlaxoSmithKline group in any way GlaxoSmithKline does not charge any fee whatsoever for recruitment process Please do not make payments to any individuals entities in connection with recruitment with any GlaxoSmithKline or GSK group company at any worldwide location Even if they claim that the money is refundable If you come across unsolicited email from email addresses not ending in gsk com or job advertisements which state that you should contact an email address that does not end in gsk com you should disregard the same and inform us by emailing askus gsk com so that we can confirm to you if the job is genuine