Position Title Dispatch Coordinator with Import Export Invoice Handling Department Sales and Service Logistics Location Pimpri Pune Maharashtra Company PMT Machines Ltd Employment Type Full-Time Permanent About PMT Machines Ltd PMT Machines Ltd is a pioneer in precision machine tool manufacturing backed by over five decades of engineering excellence With technical collaborations from global leaders such as Traub Voumard Fortuna Mikrosa and Pittler and the acquisition of ELB India we deliver high-precision turning and grinding solutions to both domestic and international markets Key Responsibilities Dispatch Management Plan and execute dispatch schedules based on customer orders production readiness and logistics timelines Coordinate with the production stores and sales teams to ensure goods are ready for dispatch Supervise the loading packaging and movement of machinery and spare parts Export Import Invoicing Prepare and verify all documents for domestic and international dispatch including Commercial Invoices Packing Lists E-way bills Delivery Challans For exports Proforma Invoices Shipping Bills ARE-1 Bill of Lading etc Ensure all documents are compliant with GST customs DGFT and incoterm regulations Coordinate with freight forwarders CHA and banks for export documentation and shipment tracking System Record Management Maintain accurate records of all dispatched materials invoices and shipment documentation Update ERP systems with dispatch and invoice details Support internal audits and ensure document readiness for compliance checks Coordination Reporting Track and monitor shipment status and provide timely updates to internal teams and customers Liaise with transporters for cost negotiation and timely pickups deliveries Generate dispatch and invoicing reports for internal tracking and performance analysis Qualifications Graduate in Commerce Logistics Business Administration or a related field Diploma Certificate in Export-Import Management Logistics or Materials Management is preferred 2-5 years of experience in dispatch coordination with exposure to export import invoicing in a manufacturing company Skills Competencies Sound knowledge of dispatch operations logistics planning and export-import documentation Familiarity with GST e-Way Bills and customs procedures Proficient in MS Excel ERP software SAP Oracle Tally or similar Strong coordination communication and time-management skills Detail-oriented with the ability to handle documentation under tight deadlines Job Type Full-time Pay 253 000 00 - 350 000 00 per year Advantages Food provided Health insurance Paid sick time Provident Fund Ability to commute relocate Pune Maharashtra Reliably commute or planning to relocate before starting work Preferred Experience total 1 year Preferred Work Location In person