2) Job Context & Major Challenges: Write the specific aspects of the job that provide a challenge (internal and external) to the jobholder in the context of the Business/Unit/Function/Department/Section

The major challenges for the job holder are:

1. Maintaining healthy store inventory in line with dynamic seasonal / store requirements.
2. Maintaining 100% Error free tagging of inventory.
3. Maintaining store shrinkage within the specified levels as mentioned in the SOP.
4. Maintaining the Warehouse Platinum Standards as per the SOP
5. Efficient Movement of goods from the vehicle to the warehouse and vice-versa
6. Ensuring that all the registers are maintained properly.
7. Ensuring zero order rejections & timely order acceptance, trip sheet generation & shipment handover to LSP (logistic service partners) for Omni channel business (BODFS).

- Key Accountabilities: Write the key results expected from the job and the supporting actions for each of these key accountabilities. For a majority of jobs typically there could be 4- 7 key result areas)

Key Accountabilities

Supporting Actions

Upkeep of Ware House

- Maintenance of registers as per SOP
- Tagging of all the merchandises and entry in SAP
- DM wise segregation of stock (Brand - MC- Color - Option wise segregation). Maintaining of WH Platinum standards.
- Ensuring that the warehouse is orderly and clean

Material Inward for

1. Outside Brands

- Check invoice for proper address, quantity and PO, Scan SQ no / EN no and match it with PO. If there is a mismatch, then discrepancy note to be raised and sent to vendor
- Generate GRN number
- Make entries in Security / Warehouse registers
- Vendor Material is sent directly to store floor

1.



In-House Brands from Central Distribution Centre (CDC)/ Regional Distribution Centre

- Check the Vehicle LR & Delivery Chalan and ensure that the vehicle seal is not broken
- Unloading the cartons with proper count
- Checking carton weight and shifting Warehouse. If there is a difference of 200 grams, then a photograph is to be taken and sent to CDC.. CDC will convey decision to open or not.
- Follow the same procedure in case of Carton damage - check cartons in presence of driver and get signoff from driver.
- If weight is ok then create an inbound number
- Scan, tally with DC system and do material inward if no article mismatch is found.
- In case of discrepancy, follow ZSIT procedure

Material Outward

- Respond to mail from ZO for material outward request, Scan the materials, de-tag and properly pack them
- Preparation of Return PO in case of vendor material, Stock Transfer Order (STO) in case of in-house brand
- Count the materials in front of security, carton them, Send Mail to CDC for material pickup
- Hand over material of DM to Warehouse
- Check for Vehicle Credentials and prepare RGRN for vendor. For in house , PGR -post good receipt

Stock Replenishment

- Communicate the Inward reports to all DMS
- DM request through mail / in person
- Ensure that Stock replenishment is done after entry in the warehouse security register

Shrinkage Control





- Proper Scanning and Bar coding of merchandises on material entry to be done
- Conduct random Check every week for NPT Brand / PT brand to tally with Warehouse Barcode and Sales Bar code
- Inform Security about the max number of trial merchandise to be taken into trial rooms and do random check to ensure that the merchandise tags are intact

Maintenance of Registers and documents The following registers are to maintained with proper entries as per SOP

- Inward Register - [ Vendor Register, CDC Register]
- Outward Register - [ Vendor, CDC Register]
- Discrepancy Note
- Barcode Register
- Returnable register
- Weight Register
- Warehouse to floor register
- Non Sellable Register (Hangars, carry Bag) -[Inward and Outward]
- Scrap Register - (Garbage, Cartons)
- Staff Uniform Register
- Maintaining all the Invoices/ DCs in proper folders
- Daily Report in the system about -system stock, negative inventory stock, article level report to be sent
- To coordinate and conduct productive stock take every month

Scrap Maintenance

- Consumables to be scrapped though the system at end of the month POS role
- A proper record of all the scraps are to be maintained

Order acceptance to Shipment handover to LSP for Omni Channel business (BODFS)

- Ensuring level 2 quality check for all ordered items
- Ensuring all orders are accepted in SAP within TAT.
- Ensuring Shipment label, Tax invoice, trip sheet generation & shipment handover to LSP within timelines.
- Taking care of all BODFS returns.

Key Role Parameters

Relevant Experience to perform the role

SAP, Excel Knowledge (highly proficient)

Competencies

Analytical skills, business acumen, MS Office (Excel) knowledge, process orientation, Execution skills.

📌 Warehouse Manager for Pantaloons Akola,MH
🏢 Apparel
📍 Akola