: Administration Executive Real Estate & Construction

Job Title: Administration Executive

Industry: Real Estate & Construction

Department: Administration

Location:Hyderabd

Employment Type: Full-time

Job Summary

We are seeking a proactive and organized Administration Executive to support the day-to-day administrative operations of our real estate and construction projects. The ideal candidate will coordinate with internal departments, vendors, and project teams to ensure smooth office and site administration while maintaining accurate records and compliance with company policies.

Key Responsibilities

- Manage day-to-day office and project site administrative activities.
- Coordinate recruitment logistics, including interview scheduling, candidate communication, and onboarding documentation.
- Maintain employee records, attendance, leave records, and other HR-related documentation.
- Handle office correspondence, emails, reports, and document filing.
- Coordinate with vendors for office supplies, housekeeping, security, transport, and maintenance services.
- Process purchase requests and track administrative expenses.
- Maintain project-related records, agreements, and statutory documents.
- Organize meetings, prepare MOM (Minutes of Meeting), and coordinate travel arrangements when required.
- Support employee accommodation, ID card issuance, asset management, and induction activities.
- Ensure compliance with company administrative policies and procedures.
- Coordinate with project teams, HR, Finance,



and Procurement departments.
- Handle courier management, visitor management, and reception activities.
- Prepare MIS reports and administrative dashboards as required by management.

Required Qualifications

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 2–5 years of experience in administration, preferably in the real estate or construction industry.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience with documentation, vendor coordination, and office administration.

Required Skills

- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Valuable documentation and record management skills.
- Ability to work under pressure and meet deadlines.
- Problem-solving and coordination skills.
- Attention to detail and accuracy.
- Professional attitude with a customer-service mindset.

Preferred Experience

- Experience working at construction project sites or corporate offices in the real estate industry.
- Familiarity with ERP systems such as similar software is preferred.

Key Competencies

- Administrative Coordination
- Vendor Management
- Document Control
- Office Operations
- MIS Reporting
- Team Collaboration
- Time Management
- Compliance Management

This is suitable for hiring an Administration Executive responsible for both administrative operations and recruitment coordination within a real estate and construction organization.

📌 Walk-in || Administration Executive (Hyderabad)
🏢 Sobha
📍 Hyderabad